Records Management

Altis Technology; Whitby; On-site; CAD 52,000 - 65,000; Full time

Job summary

Altis Technology is seeking a detail-oriented Records Management professional for a 2-month contract in Whitby, ON. You will organize and maintain records, ensure accurate classification, and align with corporate retention schedules to keep information accessible for teams.

You’ll monitor document lifecycles, support audits, and collaborate with cross-functional partners to improve efficiency. Proficiency with document management software and Microsoft Office is required, and there is potential

Qualifications

• 2+ years of experience in records management, document control, or administrative support.
• Familiarity with records retention policies, filing systems, and compliance requirements.
• Proficiency with document management software and Microsoft Office, including Word, Excel, and Outlook.
• Strong attention to detail, organization, and time management skills.
• Ability to work independently while collaborating effectively in a fast-paced team environment.

Responsibilities

• Organize and maintain records, ensuring accurate classification and alignment with retention schedules.
• Monitor document lifecycles, including retention, archiving, and disposal processes.
• Collaborate with cross-functional teams to ensure records are captured accurately and accessible.
• Support audits and information requests by retrieving documentation in a timely, organized manner.
• Identify opportunities to improve records management processes and increase efficiency.
• Maintain electronic and physical records using document management software and Microsoft Office tools.

Skills

Records management

Document control

Administrative support

Attention to detail

Time management

Independent work

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Document management software

Job description

Location: Whitby, ON, fully on-site
Language: Strong written and spoken English communication skills
Duration: 2-month contract, with potential for extension
Hours: Monday to Friday, 8:00 a.m. to 5:00 p.m.

About the Opportunity

Join a dynamic team where strong records and information management practices help keep day-to-day operations organized, compliant, and efficient. This contract opportunity is ideal for someone who enjoys creating order, maintaining accurate documentation, and ensuring information is accessible when teams need it most.

You’ll work closely with cross-functional partners to support document control, retention, digital filing, and audit readiness. Your attention to detail will make an immediate impact by strengthening recordkeeping practices and supporting reliable business processes across the organization.

What’s In It for You

Gain hands-on experience across records management, compliance, and document control while contributing from day one. You’ll join a collaborative workplace where accuracy, efficiency, and continuous improvement are valued, with the potential for the contract to extend beyond the initial two months.

Your Responsibilities

• You’ll organize and maintain records, ensuring accurate classification and alignment with corporate retention schedules.
• You’ll monitor document lifecycles, including retention, archiving, and disposal processes.
• You’ll collaborate with cross-functional teams to ensure records are captured accurately and remain accessible.
• You’ll support audits and information requests by retrieving documentation in a timely, organized manner.
• You’ll identify opportunities to improve records management processes and increase efficiency.
• You’ll maintain electronic and physical records using document management software and Microsoft Office tools.

Skills and Qualifications

• 2+ years of experience in records management, document control, or administrative support.
• Familiarity with records retention policies, filing systems, and compliance requirements.
• Proficiency with document management software and Microsoft Office, including Word, Excel, and Outlook.
• Strong attention to detail, organization, and time management skills.
• Ability to work independently while collaborating effectively in a fast-paced team environment.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.