HR Administrator

Jobtailor; Dartmouth; On-site; CAD 40,000 - 55,000; Full time

Job summary

Jobtailor in Dartmouth, NS seeks an organized HR Administrator to manage confidential employee records and support onboarding/offboarding processes. You will maintain HR documentation in the HRIS and prepare key HR reports and communications.

Ideal candidates have a Diploma in HR, strong MS Office skills, and the ability to handle multiple tasks with discretion. This on-site role supports a collaborative team and evolving HR programs.

Qualifications

• Diploma in Human Resources or related field, completed or in progress.
• Experience in administrative/HR support is an asset.
• Co-op/internship/volunteer experience welcome.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).
• Experience with HRIS platforms (BambooHR) is an asset.
• Excellent organization and attention to detail.

Responsibilities

• Maintain accurate and confidential employee records in the HRIS.
• Prepare HR reports, metrics, and administrative documentation.
• Assist with improving HR administrative processes and documentation.
• Coordinate onboarding and offboarding, including documentation, system access, and equipment.
• Prepare onboarding materials and support a welcoming new-employee experience.
• Coordinate mobile device program, inventory, and vendor communications.
• Provide day-to-day administrative support across HR.

Skills

HRIS Proficiency

Organizational Skills

Written Communication

Verbal Communication

Time Management

Interpersonal Skills

Confidentiality

Customer Service

Education

Diploma in Human Resources

Tools

BambooHR

Microsoft Office Suite

Job description

• Maintain accurate and confidential employee records and HR documentation in the HRIS
• Prepare HR reports, metrics, and administrative documentation
• Assist with improving HR administrative processes and documentation
• Coordinate onboarding and offboarding, including documentation, system access, equipment, and employee setup
• Prepare onboarding materials and support a welcoming new-employee experience
• Coordinate the company’s mobile device program, device assignments, inventory, and vendor communications
• Provide day-to-day administrative support across Human Resources
• Assist with employee engagement initiatives, recognition programs, wellness activities, and culture events
• Support employee surveys and feedback initiatives
• Prepare and distribute internal communications, including the monthly employee newsletter
• Support communication of HR programs, employee events, policy updates, and employee resources
• Contribute to HR projects and initiatives supporting the employee experience and Mara’s people strategy
• Coordinate business travel, expense reporting, and administrative logistics for Senior Leadership Team members
• Coordinate workplace operations and hospitality, including meeting logistics, office resources, amenities, and catering
• Provide administrative support for meetings, special projects, and cross-functional initiatives

Requirements

• Diploma in Human Resources or a related field, completed or in progress, or an equivalent combination of education and relevant experience
• Previous administrative, office, or Human Resources experience is considered an asset
• Co-op, internship, volunteer, or student leadership experience is welcomed
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Experience using HRIS platforms such as BambooHR is considered an asset
• Excellent organizational skills and exceptional attention to detail
• Strong written and verbal communication skills
• High level of professionalism and ability to maintain confidentiality
• Strong interpersonal and customer service skills with a collaborative approach
• Excellent time management and ability to manage multiple priorities
• Willingness to learn, adapt, and take on new challenges
• Comfortable learning and using new technologies and HR systems
• Dependable, proactive, and able to work independently while contributing as part of a team
• Sound judgment, professionalism, and commitment to high-quality work

Core Competencies

Demonstrates proficiency in HR administrative processes, including maintaining employee records, onboarding, and offboarding. Exhibits strong organizational, communication, and interpersonal skills to support employee engagement and HR initiatives.

Highest-signal resume keywords

• HRIS Proficiency
• Microsoft Office Suite
• Employee Engagement Initiatives
• Organizational Skills
• Confidentiality Management

ATS Optimization Keywords

Hard Skills

• HR Documentation
• HR Reporting
• Onboarding Coordination
• Offboarding Coordination
• Administrative Support
• Expense Reporting
• Meeting Logistics
• Vendor Communications
• Data Management
• Process Improvement

Soft Skills

• Attention to Detail
• Written Communication
• Verbal Communication
• Interpersonal Skills
• Time Management

Certifications & Qualifications

• Diploma in Human Resources

Industry Keywords

• Employee Experience
• HR Administrative Processes
• Employee Surveys