Records Clerk

Cassels Brock & Blackwell LLP; Toronto; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Records Clerk to join their dynamic team in Toronto. This role involves supporting legal professionals with record management, ensuring efficient processing of requests, and maintaining confidentiality. The firm values diversity and offers a supportive environment for professional growth. As a key player in their records department, you will engage with various stakeholders, manage sensitive information, and contribute to special projects. If you are organized, detail-oriented, and ready to make an impact, this opportunity is perfect for you.

Benefits

Competitive Compensation

Extended Health & Dental Care

RRSP Matching Program

Fitness Reimbursement Program

Diversity and Inclusion Centric Culture

Wellness Program

Fully Stocked Kitchen

Business Casual Dress Code

Employee Referral Bonus

Hybrid Work Environment

Qualifications

• Ability to lift and handle boxes weighing 0-40 lbs.
• Experience in scheduling, logistics, and inventory control.
• Proficiency in managing sensitive documentation.

Responsibilities

• Support lawyers and staff with record requests.
• Process offsite records delivery and retrieval requests.
• Educate staff on the records management platform.

Skills

Data Entry

Organizational Skills

Time Management

Verbal Communication

Written Communication

Interpersonal Skills

Initiative

Education

Library and Information Technology Program

Certified Records Management Program

Tools

MS Office (Outlook, Word, Excel)

Records Management Platform

Specialized Database Systems

Job description

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Toronto office is currently recruiting for a Records Clerk in our Records Department, reporting to the Supervisor, Records Management. This role provides a range of duties including supporting our lawyers and support staff with both incoming and outgoing record requests (physical and electronic), end user training and assisting with special records related projects as required.

The successful candidate will be responsible for:

• Working as a valuable team member on a legacy records management review project.
• Occasionally responding to both internal and external records requests and inquires.
• Assisting in processing offsite records delivery and retrieval requests in a timely and cost-effective manner.
• Processing and staging all offsite records delivery and retrieval requests via the Firms records management platform.
• Advising and educating support staff on use of the Firms records management platform with regards to cataloguing and preparing files for offsite storage and retrieval.
• Delivering and retrieving physical records within the office to lawyers and support staff.

The successful candidate must have the following education, experience and/or demonstrated skills:

• Ability to lift and handle boxes weighing 0-40 lbs., frequently throughout the day.
• Experience involving data entry, scheduling/logistics, tracking, filing and/or inventory control.
• Strong organizational and time management skills.
• Ability to work with sensitive documentation and information in a confidential and professional manner.
• Effective verbal and written communication skills.
• Strong interpersonal skills with the ability to operate as part of a team and engage with a variety of stakeholders and clients.
• Proficiency working with MS Office applications (Outlook, Word, Excel) or similar software applications.
• Ability to take initiative and work independently with minimal supervision.
• Successful completion of a Library and Information Technology or Certified Records Management program would be considered an asset.
• Experience working with specialized database systems and/or information management systems would be considered an asset.

Employment Type: Permanent, Full-Time (On-Site)

What we offer:

• Competitive compensation + Extended Health & Dental Care.
• RRSP Matching Program.
• Fitness Reimbursement Program.
• Diversity and Inclusion Centric Culture.
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific).
• Employee referral bonus.
• A hybrid work environment.

Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Administrative

• Industries

  Law Practice and Legal Services

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