Receptionist/Office Coordinator

Mountainview Safety Services Ltd; Dawson Creek; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Benefits after three months

In-person office

Job summary

Mountainview Safety Services Ltd. in Dawson Creek, BC, is hiring a Receptionist / Office Coordinator to support daily operations in-person. You will welcome visitors, handle calls, manage mail, and keep records organized while assisting management and other departments.

The role emphasizes strong computer skills, learning, flexibility, and a team-oriented approach. Benefits become available after three months, with a full-time schedule of 40 hours weekly.

Qualifications

• A high school diploma or equivalent.
• Strong computer skills, including proficiency with Outlook, Word, Excel, and SharePoint.
• Familiarity with office equipment and electronic filing systems.
• Clear written and verbal communication skills.
• Friendly, professional telephone and in-person manner.
• Strong organization, time management, and attention to detail.
• Ability to manage competing priorities and interruptions while following through on tasks.
• Confidence working independently and with employees across different departments.
• Good judgment and discretion when handling confidential information.
• A flexible, helpful attitude and willingness to learn.
• Experience with Microsoft Teams and Microsoft 365 is an asset.

Responsibilities

• Welcome visitors, employees, clients, and vendors in a friendly and professional manner.
• Answer and direct telephone calls, monitor general email accounts, and route inquiries to the appropriate person.
• Receive, sort, and distribute mail, courier deliveries, and other correspondence.
• Keep reception and common areas clean and organized, and help ensure office equipment is functioning properly.
• Maintain electronic and physical filing systems, company contact lists, and administrative records.
• Prepare, format, scan, copy, and organize documents, reports, spreadsheets, and correspondence.
• Coordinate office supply orders, deliveries, and courier services.
• Assist with meeting arrangements, room bookings, and company events.
• Help arrange travel and accommodation for employees and management.
• Provide administrative support to management and other departments.
• Track outstanding documents and administrative requests, and follow up as needed.
• Help distribute internal communications and direct employees to the information they need.
• Learn company systems and assist employees with basic technology questions and troubleshooting.
• Identify routine administrative issues, help find practical solutions, and assist with other duties as needed.

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

SharePoint

Microsoft Teams

Microsoft 365

Job description

Receptionist / Office Coordinator

Mountainview Safety Services Ltd.
Location: Dawson Creek, BC — in person
Job type: Full-time
Hours: 40 hours per week
Salary: $45,000–$55,000 per year
Benefits: Available after three months of employment

Help keep our office organized, connected, and welcoming

Are you organized, personable, and someone who takes initiative? Mountainview Safety Services Ltd. is seeking a Receptionist / Office Coordinator to support the daily operations of our Dawson Creek office.

As a first point of contact for employees, clients, vendors, and visitors, you will help create a positive first impression while keeping information, paperwork, and office activities organized.

Previous reception or office administration experience is an asset, but is not required. We are looking for someone with strong computer skills, a willingness to learn, and a dependable, team-focused approach.

What you will do

• Welcome visitors, employees, clients, and vendors in a friendly and professional manner.
• Answer and direct telephone calls, monitor general email accounts, and route inquiries to the appropriate person.
• Receive, sort, and distribute mail, courier deliveries, and other correspondence.
• Keep reception and common areas clean and organized, and help ensure office equipment is functioning properly.
• Maintain electronic and physical filing systems, company contact lists, and administrative records.
• Prepare, format, scan, copy, and organize documents, reports, spreadsheets, and correspondence.
• Coordinate office supply orders, deliveries, and courier services.
• Assist with meeting arrangements, room bookings, and company events.
• Help arrange travel and accommodation for employees and management.
• Provide administrative support to management and other departments.
• Track outstanding documents and administrative requests, and follow up as needed.
• Help distribute internal communications and direct employees to the information they need.
• Learn company systems and assist employees with basic technology questions and troubleshooting.
• Identify routine administrative issues, help find practical solutions, and assist with other duties as needed.

What you bring

• A high school diploma or equivalent.
• Strong computer skills, including proficiency with Microsoft Outlook, Word, Excel, and SharePoint.
• Familiarity with office equipment and electronic filing systems.
• Clear written and verbal communication skills.
• A friendly, professional telephone and in-person manner.
• Strong organization, time management, and attention to detail.
• The ability to manage competing priorities and interruptions while following through on tasks.
• Confidence working independently and with employees across different departments.
• Good judgment and discretion when handling confidential information.
• A flexible, helpful attitude and willingness to learn.

Experience with Microsoft Teams and Microsoft 365 is an asset. Previous work in reception, office administration, oil and gas, industrial services, construction, or safety services is also an asset.

What we offer

• An annual salary of $45,000–$55,000.
• Full-time employment with 40 hours per week.
• Benefits available after three months of employment.
• A professional, welcoming workplace where your organization, initiative, and contributions are valued.

Why join Mountainview?

You will play an important role in connecting our office, field employees, clients, and management team. Your organization and follow-through will help people get the information they need and keep daily office operations running smoothly.

We are looking for someone who takes pride in their work, enjoys helping others, and wants to contribute to our team.

Mountainview Safety Services Ltd. is an equal opportunity employer. We value the diversity of our team and welcome applications from qualified candidates of all backgrounds.

We thank all candidates for their interest, however only those selected for an interview will be contacted.

Pay: $45,000.00-$55,000.00 per year

Language:

• English (required)

Work Location: In person