Receptionist/ Office Assistant

Kaizen Lab Inc.; Pointe-Claire; On-site; CAD 20,664 - 30,307; Part time

Benefits offered by this job

Competitive compensation

Growth & development plans

Company investment in your future

Professional development funding

Job summary

Mint Green Group is seeking a part-time Office Administrator & Receptionist at its Pointe-Claire head office. You will welcome visitors, manage daily reception tasks, and support the executive team with confidential administrative duties.

The role also covers office operations, vendor coordination, and event support in a fast-paced environment. The successful candidate will be fluent in English and French, enjoy variety, and help create a welcoming, organized workplace.

Qualifications

• Fluently bilingual in English and French; written and spoken.
• Experience in reception, office administration, executive assistance or similar.
• Strong organizational and time management skills.
• Professional, welcoming, customer-service oriented.

Responsibilities

• Greet visitors, manage front desk, and direct inquiries.
• Answer calls, screen and route messages, and coordinate mail deliveries.
• Order and stock office supplies; maintain common areas tidy.
• Support HR, admin, and the executive team with confidential tasks.
• Coordinate travel, events, and office renovations as needed.

Tools

Microsoft Office

Job description

Note To All Interested Candidates:

Character matters.

Sure, we’re looking for an all-star player who has the chops and the experience to take this role by the horns and run with it. But talent alone doesn’t cut it for us.

Our actions are guided by our values of Respect, Commitment, Creativity, Teamwork and Fun. These aren’t just words to us, but are values we push ourselves to work by and inspire in others.

We’re a passionate group of hard-working people, obsessed about sales and service.

We know nothing matters more than a happy customer and that saying “that’s not my job” gets us nowhere.

We know how fun it feels to win, and love pushing ourselves towards that rush.

As a leading sports-lifestyle distribution company with 46 years of success under our belts, we’re firing on all cylinders to take our company to the next level with a growing stable of world-class brands.

The good news? YOU could be a part of it.

REPORTS TO: Director, Human Resources LOCATION: Pointe-Claire, QC (Montreal)

START DATE: September 1, 2026

SCHEDULE

This position is part-time and primarily based at Mint Green Group\'s Head Office.

Regular Schedule:

• Monday: 8:00 AM – 2:30 PM
• Wednesday: 8:00 AM – 2:30 PM
• Thursday: 8:00 AM – 2:30 PM

Additional hours, including occasional work on Tuesdays or Fridays (either in-office or remotely where appropriate), may be requested based on business needs and employee availability.

POSITION SUMMARY

The Office Administrator & Receptionist plays a key role in creating a welcoming, organized, and efficient workplace. By supporting employees, visitors, executives, and day-to-day office operations, this position helps ensure Mint Green Group continues to provide an exceptional experience for everyone who walks through our doors.

This position serves as the face of our Head Office while providing administrative and operational support across the organization. The successful candidate will keep our office running smoothly by managing reception, coordinating office services, supporting company events, assisting the Executive Team, and ensuring our workplace remains organized, welcoming, and efficient.

This role is ideal for someone who enjoys variety, takes initiative, thrives in a fast-paced environment, and genuinely enjoys helping others.

ESSENTIAL FUNCTIONS

Reception & Front Desk

• Welcome employees, visitors, customers, and vendors in a professional and friendly manner.
• Answer, screen, and direct incoming telephone calls.
• Respond to general inquiries or direct requests to the appropriate department.
• Receive, organize, and distribute incoming mail, courier, and food deliveries.
• Prepare outgoing mail and shipments as required.

Office Administration

• Maintain clean, organized, and professional common office areas.
• Ensure meeting rooms, kitchens, and shared spaces remain stocked and presentable.
• Purchase and replenish office supplies, kitchen supplies, snacks, beverages, and other workplace necessities.
• Monitor office equipment, amenities, and services, including coffee machines, vending machines, water coolers, printers, and other facilities, and coordinate repairs or service when required.
• Assist with office moves, workspace changes, furniture purchases, and office improvements.
• Coordinate with vendors, contractors, and service providers as needed.

Administrative Support

• Provide administrative assistance to Human Resources, Administration, and members of the Executive Team.
• Assist with filing, document preparation, data entry, and other administrative tasks.
• Support the Founder with executive administrative assistance as required.
• Coordinate travel arrangements and itineraries when needed.
• Perform a variety of confidential administrative duties while exercising professionalism and discretion.

Employee Experience & Events

• Coordinate food orders and room set-up for meetings, onboarding lunches, and company events.
• Assist with planning and executing employee events and celebrations.
• Help create a welcoming and positive workplace environment for employees and guests.

Office Operations

• Administer the company\'s mobile phone program, including:
• New employee phone set-up
• Offboarding changes
• Plan modifications
• Device coordination
• Coordinate purchases and deliveries for both the Head Office and Distribution Centres as required.
• Support operational projects and special assignments across departments.
• Assist with ad hoc administrative requests as business needs evolve.

Other

• Pick up supplies or coordinate small purchases as required.
• Provide executive or administrative support to the Senior Leadership Team as needed.
• Perform other related duties as assigned.

SKILLS & EXPERIENCE

• Fluently bilingual (English and French), both written and spoken.
• Previous experience in reception, office administration, executive assistance, customer service, or a similar administrative role.
• Exceptional organizational and time management skills.
• Strong interpersonal and communication skills.
• Professional, welcoming, and customer-service oriented.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and strong follow-through.
• Comfortable working independently while collaborating with multiple departments.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to handle confidential information with discretion.

WHO YOU ARE

• Enjoys helping people and creating a positive workplace experience.
• Takes initiative and looks for ways to improve processes.
• Is dependable, adaptable, and highly organized.
• Can shift priorities as business needs change.
• Takes pride in maintaining a professional and welcoming office environment.
• Is comfortable supporting employees at all levels of the organization, from new hires to senior executives.

Why Join Mint Green Group

At Mint Green Group, we believe that our people are the foundation of our success. We take pride in offering a supportive, inclusive, and engaging work environment where you can grow your career and make an impact.

Our Benefits Include:

• Competitive compensation
• Growth & development plans
• Company investment in your future
• Professional development funding
• Clean, safe, and welcoming office environment
• Competitive time off
• Company-wide events and celebrations
• A culture and leadership team that actively supports professional growth