Bilingual Lease Administrator & Workplace Coordinator

Green Shield Canada (GSC); Montreal (administrative region); On-site; CAD 51,000 - 79,000; Full time

Job summary

GreenShield is seeking a Lease Administrator & Workplace Coordinator to support its Eastern Canada real estate portfolio and serve as the primary onsite Facilities representative for the Montreal office.

This role combines lease administration, workplace operations, facilities management and employee experience responsibilities, working with employees, vendors, landlords and internal business partners to ensure smooth operation across multiple locations in the Montreal area.

Qualifications

• College or University Degree in business, accounting/finance, real estate management.
• Minimum 2-5 years’ experience in lease administration, commercial real estate, facilities management, property management, office operations, or a related field.
• Strong interpersonal skills with the ability to communicate effectively, exercise sound judgment, and maintain professional working relationships with employees, vendors, landlords and internal business partners.
• Bilingual French and English required
• Analytical and problem-solving skills
• Self-motivated and ability to take initiative
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Proficiency in Excel, Microsoft Word and PowerPoint

Responsibilities

• Lease administration, acting as the point of contact for lease-related issues, processes and financial matters
• Administer office operations and budget for a portfolio of GS office locations
• Effective and timely communications on conditions that impact occupants/operations
• Support all reporting on the GS offices
• Primary onsite contact for visitors, providing reception and workplace support as required
• Coordinate readiness of GreenShield’s Montreal boardroom, including scheduling support, room set-up, visitor management, and catering coordination as required
• And other duties as required

Skills

Interpersonal skills

Analytical

Self-motivated

Multitasking

Office software

Education

Business/Real estate degree

Tools

Excel

Microsoft Word

PowerPoint

Job description

WHO WE ARE

When it comes to health, we’re always looking for ways to push for better. It’s why we were founded in the first place. In 1957, our founder, pharmacist William Wilkinson, witnessed a mother sacrifice her health by forgoing her own medicine to pay for her sick daughter’s prescription. He knew there had to be a better way. So, he introduced North America’s first prepaid drug plan, and GreenShield was born as a non-profit with a mission to support better health for all Canadians.

We aren’t just a health and benefits company. We’re the only non-profit social enterprise that brings worlds of coverage and care together, all in one place.

We’re noble challengers, purposefully building a better way and we need the best people to help us create a more holistic approach that takes care of the mind and body.

Our mission is to create better health for all Canadians, and we know that starts with our employees.

THE ROLE IN A NUTSHELL

Base Salary: CAD $51,383.00 - 79,261.00

Reporting to the Facility Manager, the Lease Administrator & Workplace Coordinator supports GreenShield's real estate portfolio across Eastern Canada while serving as the primary onsite Facilities representative for the Montreal office.

This role combines lease administration, workplace operations, facilities management and employee experience responsibilities. Working closely with employees, vendors, landlords and internal business partners, the successful candidate will support multiple office locations while helping ensure the smooth operation of GreenShield's Montreal workplace.

Responsibilities

• Lease administration, acting as the point of contact for lease-related issues, processes and financial matters


• Administer office operations and budget for a portfolio of GS office locations


• Effective and timely communications on conditions that impact occupants/operations


• Support all reporting on the GS offices


• Primary onsite contact for visitors, providing reception and workplace support as required


• Coordinate readiness of GreenShield’s Montreal boardroom, including scheduling support, room set-up, visitor management, and catering coordination as required


• And other duties as required

WHO WE'RE LOOKING FOR

• College or University Degree in business, accounting/finance, real estate management


• Minimum 2-5 years’ experience in lease administration, commercial real estate, facilities management, property management, office operations, or a related field.


• Strong interpersonal skills with the ability to communicate effectively, exercise sound judgment, and maintain professional working relationships with employees, vendors, landlords and internal business partners.


• Bilingual French and English required


• Analytical and problem-solving skills


• Self-motivated and ability to take initiative


• Ability to manage multiple priorities and work independently in a fast-paced environment.


• Proficiency in Excel, Microsoft Word and PowerPoint

THE CULTURE

We believe a career should be meaningful. Not just a means to earn a living. Our culture is one where everyone's voice is heard and valued. Because that’s what it takes to create better health for all. We dare to challenge the status quo. And we’re driven by people who have challenged theirs. We believe that your workplace should empower you to be the best version of yourself. That’s why we provide a place where you can be inspired, challenged, and rewarded.

Where your growth means our growth.

Where your voice is heard and valued.

Where your work has purpose. And purpose matters.

We believe our people are critical to our overall success. Inclusivity makes us a stronger, smarter and more informed organization. Being intentionally inclusive of diverse backgrounds, perspectives and experiences will enhance our company culture to positively impact how we support our communities. A career at GreenShield isn’t just about personal achievements, it's about making difference together.

Here’s to Better Health for All!

A FEW MORE DETAILS

Proficiency in English is required for this position. As part of this role, you will be required to communicate with colleagues or customers who use English as their primary language. By requiring English proficiency for this position, we aim to ensure that our employees can excel in their roles, collaborate, and communicate effectively, and contribute to the success of our organization.

GS supports diversity, equity and inclusion in our teams and communities, and we value the unique contributions made by all. Even if your experience doesn’t align perfectly to every requirement, we invite you to apply. We encourage applications from all candidates and will accommodate needs under human rights legislation throughout all stages of the recruitment and selection process. Please let us know of any accommodation through [e-mail]. Information received relating to accommodation will be addressed confidentially.

Providing this information gives GS consent to use your personal information to assess your suitability for specific positions, future opportunities or for your personnel file. Your résumé will be held in strict confidence and will be viewed only by the Organization. Information may be stored outside of Canada and could be used for aggregate statistical purposes (which uses no personal identification).

AI Usage - GreenShield leverages AI to help produce Job Descriptions, and ideate on interview questions. We also leverage AI for interview transcription support.