Commercial Real Estate and Lending Assistant

Cartel Agency Inc.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Benefits package

Generous vacation

Retirement savings plan

Wellness resources

Job summary

Gowlings in Ontario is seeking a Commercial Real Estate & Lending Assistant with 3+ years of experience to join a collaborative team. The role offers a hybrid schedule with 3 days in the office weekly, a competitive compensation and benefits package, generous vacation, and retirement savings support.

The firm emphasizes wellness resources and additional perks. Key duties include drafting and revising agreements, assisting with real estate and lending transactions, and managing client accounts

Qualifications

• Diploma in Legal Administrative Assistant preferred.
• Minimum of three years’ experience as a Legal Administrative Assistant supporting professionals in Commercial Real Estate and Lending practice areas.
• Attention to detail and strong technical skills for complex legal documentation and agreements.
• Strong interpersonal and communication skills to interact professionally with clients, external stakeholders, and colleagues at all levels of the firm.
• Highly organized and proactive with the ability to manage competing priorities and meet tight deadlines in a fast-paced environment; flexibility for varying work hours.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; experience using iManage and Expert Time.
• Proven ability to support multiple professionals simultaneously and work collaboratively as part of a team.

Responsibilities

• Preparing, drafting, and revising a variety of correspondence, agreements, and contracts, including basic security documentation.
• Assisting with real estate and lending transactions, including the preparation and coordination of closing and related documents.
• Managing client accounts and pre-billing processes, demonstrating strong proficiency in accounting and billing procedures.
• Receiving and assessing instructions, prioritizing workflow, managing competing deadlines, and ensuring timely completion of assignments.
• Opening and closing files, maintaining accurate records, and preparing reporting packages and other file-related documentation.
• Providing proactive administrative support to the team and undertaking additional responsibilities as required to support departmental and firm objectives.

Skills

Legal admin

Attention to detail

Communication skills

Education

Legal Administrative Assistant diploma

Tools

iManage

Expert Time

Microsoft Office

Job description

Commercial Real Estate and Lending Assistant

Ready to take the next step in your legal career? Our Client, a well-established and highly regarded law firm, is looking for a Commercial Real Estate & Lending Assistant with a minimum of three years experience to join their collaborative team. This is a great opportunity for someone who knows the ins and outs of commercial real estate and lending, enjoys being part of a busy team, and wants to build a long-term career in a supportive environment. After completing training, you’ll enjoy a hybrid schedule with 3 days in the office each week, along with a competitive compensation and benefits package, generous vacation, employer-supported retirement savings, wellness and mental health resources, and plenty of additional perks. If you’re looking for a firm that values its people as much as its clients, this could be the opportunity you’ve been waiting for.

Salary: Up to $80K (Based on Experience)

Key Responsibilities

• Preparing, drafting, and revising a variety of correspondence, agreements, and contracts, including basic security documentation.


• Assisting with real estate and lending transactions, including the preparation and coordination of closing and related documents.


• Managing client accounts and pre-billing processes, demonstrating strong proficiency in accounting and billing procedures.


• Receiving and assessing instructions, prioritizing workflow, managing competing deadlines, and ensuring timely completion of assignments.


• Opening and closing files, maintaining accurate records, and preparing reporting packages and other file-related documentation.


• Providing proactive administrative support to the team and undertaking additional responsibilities as required to support departmental and firm objectives.

Qualifications

• Legal Administrative Assistant diploma from a recognized post-secondary institution is preferred.


• Minimum of three years’ experience as a Legal Administrative Assistant supporting professionals in Commercial Real Estate and Lending practice areas.


• Exceptional attention to detail and strong technical skills, with the ability to prepare, review, and manage complex legal documentation and agreements.


• Strong interpersonal and communication skills, with the ability to interact professionally and effectively with clients, external stakeholders, and colleagues at all levels of the firm.


• Highly organized and proactive, with the ability to manage competing priorities, adapt to changing demands, and consistently meet tight deadlines in a fast-paced environment. Flexibility to accommodate occasional variations in work hours is required.


• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with experience using iManage, Expert Time, and other legal technology applications.


• Proven ability to support multiple professionals simultaneously, work collaboratively as part of a team, and assume additional responsibilities as needed to meet departmental and firm objectives.

Tagged as: Gowlings