Receptionist / HSE Administrator

Western Energy Services Corp.; City of Leduc; On-site; CAD 32,000 - 46,000; Full time

Job summary

Western Energy Services Corp. in Leduc, AB is seeking a Receptionist / HSE Administrator to support the Drilling Operations department and administration of HSE documents.

The role requires strong organizational skills, effective communication, and the ability to manage multiple tasks in a fast-paced environment. You will handle front-d desk duties as well as document control and safety meeting coordination.

Qualifications

• 2-5 years experience in a related field is preferred.
• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
• Ability to use common computer software and online applications.
• Ability to work independently and collaboratively with a team in a fast-paced environment.
• Ability to meet deadlines while ensuring a high standard of accuracy.
• Ability to follow instruction and guidance.
• Willingness to assist in other roles.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.

Responsibilities

• Answer phone calls, screen messages, and handle incoming/outgoing emails, mail, and correspondence.
• Manage daily or weekly agendas, book appointments, coordinate meetings, and prevent scheduling conflicts.
• Draft, proofread, and format letters, reports, memos, and presentations.
• Take, transcribe, and distribute meeting minutes and agendas.
• Maintain both digital and physical filing systems to ensure records are secure and easy to retrieve.
• Perform other administrative duties as required.
• Format, proofread, and maintain HSE documents (SOPs, THAs, and Safety Bulletins) so they stay consistent with corporate branding and document standards.
• Keep the THA library and indexes up to date with version control and revision tracking.
• Schedule and coordinate monthly safety meetings for shop employees, including preparing agendas, booking rooms, and recording attendance and minutes.
• Track modified-duty workers’ schedules, assigned tasks, and attendance, and keep accurate records for HSE and HR.
• Manage the shared ITRAK Help inbox, sorting incoming requests and making sure each one gets a timely response or goes to the right person.
• Perform other duties as required.

Skills

MS Office

Time management

Communication

Planning & organizing

Job description

Western Energy is hiring a Receptionist / HSE Administrator to join our team in our Leduc location!

Location

Leduc, AB

Reports To

Operations Manager

Position Summary

The Receptionist / HSE Administrator will support the administrative activities of the Drilling Operations department and support a wide variety of administrative and clerical functions related to the HSE.

The Receptionist / HSE Administrator is professional, with excellent interpersonal skills. The person in this role must be highly organized with excellent time management skills and attention to detail.

Essential Duties and Responsibilities

Receptionist Duties

• Answer phone calls, screen messages, and handle incoming/outgoing emails, mail, and correspondence.
• Manage daily or weekly agendas, book appointments, coordinate meetings, and prevent scheduling conflicts.
• Draft, proofread, and format letters, reports, memos, and presentations.
• Take, transcribe, and distribute meeting minutes and agendas.
• Maintain both digital and physical filing systems to ensure records are secure and easy to retrieve.
• Perform other administrative duties as required.

HSE Administrator Duties

• Format, proofread, and maintain HSE documents (SOPs, THAs, and Safety Bulletins) so they stay consistent with corporate branding and document standards.
• Keep the THA library and indexes up to date with version control and revision tracking.
• Schedule and coordinate monthly safety meetings for shop employees, including preparing agendas, booking rooms, and recording attendance and minutes.
• Track modified-duty workers’ schedules, assigned tasks, and attendance, and keep accurate records for HSE and HR.
• Manage the shared ITRAK Help inbox, sorting incoming requests and making sure each one gets a timely response or goes to the right person.
• Perform other duties as required.

Specific Knowledge, Skills and Abilities

• 2-5 years experience in a related field is preferred.
• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
• Ability to use common computer software and online applications.
• Ability to work independently and collaboratively with a team in a fast-paced environment.
• Ability to meet deadlines while ensuring a high standard of accuracy.
• Ability to follow instruction and guidance.
• Willingness to assist in other roles.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.

Special Conditions of Employment

N/A

We thank you for your interest, however only those candidates selected for interview will be contacted.