Office Administrator (Part Time, Permanent)

Hall Group of Companies; Edmonton; On-site; CAD 25,000 - 39,000; Part time

Benefits offered by this job

Compensation package

Health benefits

Team events

Training opportunities

Work-life balance

Company culture

Job summary

Hall Shoring & Foundations is seeking a part-time Office Administrator in Edmonton, Alberta. The role provides essential administrative support to the leadership team and various divisions, including coordinating meetings, onboarding new hires, and preparing professional documents and presentations.

You will manage scheduling, document filing, and logistics such as venue rentals, catering, gifts, and office supplies while maintaining a positive, organized work environment and helping operations

Qualifications

• 3 - 5 years of administrative experience
• Experience supporting senior leaders
• Strong written and verbal English communication
• Ability to coordinate meetings and onboarding

Responsibilities

• Provide administrative support to General Managers and divisions
• Prepare correspondence, agendas, and reports
• Support onboarding for new hires and orientations
• Coordinate meetings and division events
• Maintain electronic filing and office supplies
• Arrange venue rentals, catering, and gifts
• Handle office maintenance and general logistics

Skills

Organizational skills

Problem-solving

Communication skills

Team collaboration

Attention to detail

Education

Administrative certificate/diploma

Tools

MS Office Suite

BambooHR

SharePoint

Acumatica ERP

Job description

Are you a dedicated, passionate professional looking to grow your career with a company long-term? Join Hall Shoring & Foundations as a Part Time Office Administrator in Edmonton, Alberta!

ROLE SUMMARY:

The Office Administrator plays a pivotal role in supporting the organization’s leadership and divisions by delivering comprehensive administrative assistance. Responsibilities include preparing professional correspondence and presentation materials, coordinating team meetings and divisional events. The Office Administrator assists with new hire orientations, ensuring a smooth onboarding experience, as well as handling logistical tasks such as arranging venue rentals, catering, corporate gifts and maintaining general office maintenance. The Office Administrator is key in ensuring seamless daily operations across the company.

CORE RESPONSIBILITIES:

• Work at a part-time capacity of 5 hours per day, 25 hours per week. The start time is flexible, between 9:00 a.m. – 9:30 a.m. with the workday ending around 2:00 p.m. or 2:30 p.m.
• Provide administrative support to various key General Managers & divisions throughout the organization
• Provide onboarding orientations for new hires
• Prepare correspondence, meeting agendas, memos, reports and presentation material as instructed
• Provide support and assistance in the coordination and communication of team meetings and division events
• Manage and organize documentation, including maintaining an accurate electronic filing system
• Coordinate the purchase of corporate gifts and arrange venue rentals and catering as required
• Management of office supplies including stationary, kitchen supplies and cleaning supplies
• Provide general office maintenance of storage area, stationary closet, kitchen and coffee stations

TECHNICAL SKILLS:

• MS Office Suite (Outlook, Word, Excel, PowerPoint)
• BambooHR
• SharePoint
• Acumatica (ERP System)

INTERPERSONAL SKILLS:

• Strong organizational and problem-solving skills
• Effective verbal and written English communication skills
• Ability to excel in a team atmosphere
• Exceptional customer service
• Results-oriented
• Desire to grow within our organization
• Resilient
• Committed and reliable

QUALIFICATIONS

• 3 - 5 years experience in Administration
• Administrative certificate and/or diploma is considered and asset
• Construction industry experience is considered an asset

You can expect these great benefits:

• Competitive compensation packages
• Extended health benefits
• Team building and social events
• Training, development and mentorship opportunitiesOpportunity to advance in your career
• Work-life balance
• A great culture where we truly value our employees

About

Hall Shoring & Foundations:

Hall Shoring & Foundations are the experts in the foundation drilling and shoring industry. With considerable experience in local, national and international markets, we can provide a wide range of techniques for shoring solutions, deep foundations and ground improvement. Using a collaborative approach, we can provide economical, efficient, and innovative solutions using the latest technology and design. We deliver projects on time while maintaining an exceptional safety program.

In order to best serve our clients requirements, we are fully prepared to operate as independent shoring and foundations contractor or to offer a complete service package of excavation and shoring, foundations and civils through our in-house group. Some of the services we provide are: conventional drilling, CFA piling, displacement piling, micro-piles anchors and more.

Does this sound like the opportunity for you?