Receptionist

Victor Energy; Nisku; On-site; CAD 36,000 - 42,000; Full time

Benefits offered by this job

Extended Healthcare Plan (Medical, Rx,

Group RRSP

Group Life - AD&D - Critical Illness

Job summary

Victor Energy Ltd. in Nisku, AB, seeks a meticulous Receptionist to support an active office. The role emphasizes Excel proficiency, strong organizational skills, and courteous client service as you manage front-desk tasks.

You will greet visitors, handle calls, schedule meetings, maintain the reception area and boardroom calendar, and assist with general administrative duties. This office-based position offers opportunities to contribute to project support and workplace efficiency.

Qualifications

• Must have strong written and verbal communication skills.
• Proven ability to multitask with high accuracy in a busy office setting.
• Experience in administrative support and front-desk duties is preferred.

Responsibilities

• Greet and assist visitors in a friendly and professional manner.
• Answer and direct phone calls to appropriate departments or staff.
• Schedule meetings and maintain the boardroom calendar; ensure meeting spaces are prepared.

Skills

Attention to detail

Time management

Customer service

Communication skills

Education

High school diploma or equivalent

Administrative certification (assets)

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Victor Energy is seeking a highly motivated and detail-oriented Receptionist to join our team. This position requires a dedicated professional with excellent organizational skills and a strong background in Microsoft Office applications - particularly Excel. The ideal candidate will play a crucial role in supporting the office personnel. This position is office-based out of Nisku, AB.

Responsibilities:

• Greet and welcome visitors in a friendly and professional manner
• Answer phone calls and direct them to the appropriate department or individual
• Schedule meetings and update the boardroom calendar
• Ensure the boardroom is ready and clean for each meeting – work with meeting organizer for instructions
• Assist with general administrative tasks such as filing and scanning documents
• Manage office supplies/coffee supplies
• Manage the employee phone list, and update accordingly
• Manage mail and deliveries - handling all incoming and outgoing mail, couriers, and parcels
• Provide exceptional customer service to internal and external stakeholders
• Maintain the reception area, ensuring it remains clean, organized and presentable
• Oversee general housekeeping, ensuring the offices and kitchen areas are clean, organized, and that the dishwashers are loaded/unloaded daily
• Develop and maintain the Company Receptionist Manual, creating a comprehensive guide to ensure seamless coverage when on days off or holidays

Administrative Responsibilities

• Assist estimating team – download new bids, printing documents, tracking and data entry of new bids and awards
• Assist project managers with printing documents and creating project binders

• Minimum 1-year administrative experience
• Strong working knowledge of Microsoft Office applications
• High level of accuracy and attention to detail
• Strong organizational skills
• Excellent Time-management skills - ability to multitask and prioritize
• Reliable means of transportation
• Experience working within the construction industry is an asset

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off