HR Field Coordinator

Western Energy Services Corp.; City of Leduc; On-site; CAD 55,000 - 75,000; Full time

Job summary

Western Energy Services Corp. is seeking an HR Field Coordinator for our Drilling Services team in Leduc, AB.

The role reports to the Director, HR – Field Resources and focuses on crew mobilization, onboarding, and HRIS maintenance to support field operations. The ideal candidate has 5 years of coordinating/recruitment experience in oilfield services, excellent onboarding and interviewing skills, and the ability to handle confidential information while delivering strong customer service to

Qualifications

• Minimum 5 years in coordinating and recruitment within oilfield services.
• Proficient use of Microsoft Office and HRIS systems.
• Knowledge of Human Rights and employment laws.

Responsibilities

• Ensure rigs are crewed by selecting candidates from internal/external pools based on position and fit.
• Collaborate with Field Supervisors and Rig Managers to identify hiring needs.
• Oversee full-cycle recruiting from intake to onboarding.
• Coordinate onboarding, drug testing, and documentation for new hires.
• Maintain HRIS data accuracy for new and departing staff.
• Manage training bookings and ensure 100% compliance with client requirements.
• Provide monthly training reports and schedule training as needed.
• Support policy adherence and participate in performance management meetings.
• Be on-call for 7-day, 24-hour rotations; handle emergencies and staff issues.
• Track crew changes, terminations, transfers, holidays, and LOAs.
• Serve as first point of contact for employee questions on benefits and leaves.

Skills

Recruitment coordination

Oilfield experience

MS Office

HRIS

On-call flexibility

Tools

MS Office

HRIS

Job description

Western Energy is hiring an HR Field Coordinator to join our Drilling Services team in our Leduc location!

Location

Leduc, AB – Drilling Services

Reports To

Director, HR – Field Resources

Position Summary

Reporting directly to the Director, HR – Field Resources, the HR Field Coordinator will be responsible for assisting in the day-to-day operations of the Personnel Department within Drilling Services. The primary responsibility is to ensure smooth crew mobilization and maintain all manpower requirements, as well as being responsible for any administrative tasks required. The person in this role will have the ability to remain highly confidential, reliable and handle multiple projects while contributing to the goal of delivering consistently positive experiences and outstanding customer service to their clients.

Essential Duties and Responsibilities

• Ensure rigs are fully crewed with stable and qualified employees by selecting candidates from internal/external labour pools based on position and “fit” for each open position required.
• Work closely with the Field Superintendents and Rig Managers on a regular basis to proactively identify future hiring needs.
• Develop a thorough knowledge of the company’s business and culture to help candidates fully comprehend and embrace the career opportunities based on business demands and candidate preference.
• Play a key role in the full-cycle recruiting process (intake, postings, sourcing, referrals, screening, interviews, offers, and onboarding).
• Work closely with new hires and rehires to ensure that pre-access drug testing and onboarding requirements are met prior to mobilizing the new hire to site; where applicable.
• Ensure all hiring documentation is accurately completed and enter new hires into the HRIS in an accurate and timely manner.
• Obtain information on licenses and certifications for field employees and maintain in HRIS.
• Responsible for full onboarding of new and rehires, including new hire packages, tickets, fit test, new hire orientations, client orientations, and policy discussion.
• Responsible for full offboarding as required, including leading exit interviews, data analysis, relaying to HR, etc.
• Attract candidates and build relationships using various sources, such as social media, job boards, and other professional networks to recruit active and passive candidates for current positions and build talent pipelines for future opportunities using applicant tracking system.
• Book all training requests, obtain copies of all tickets and make sure that every working rig is 100% compliant with the Drilling Services matrix and client orientation requests.
• Provide monthly training reports for all active rigs and schedule current employees for any training when and where needed.
• Ensure compliance to company policies and procedures, professional standards and applicable laws and regulations.
• Attend department meetings and support goals as part of performance management, as required.
• Responsible for after hours/on call schedule for 7-day, 24-hour rotations throughout the year for deployment, employee issues and emergencies.
• Track and maintain weekly crew changes, terminations, transfer, holidays, and LOAs for all rigs.
• First point of contact answering employee requests, day to day questions, and questions regarding benefits, RRSP, leaves, etc.
• Advise the Operations team on performance review and termination policies and processes.
• Advise any corresponding major issues or concerns in a timely manner.

Specific Knowledge, Skills and Abilities

• 5 years of direct coordinating and recruitment industry/oilfield services experience.
• Proficient in the use of Microsoft Office.
• Excellent selection, screening and interviewing techniques.
• Basic knowledge of relevant Human Rights and Employment laws and best practices.
• Effective at planning and prioritizing.
• Innovative thinker, able to work under pressure.
• Strong research and networking skills.
• Able to work in a results focused environment.
• Exceptional conflict resolution, negotiation, and objection handling skills.
• Able to respond quickly in a dynamic and changing environment.

Special Conditions of Employment

• Ability to work flexible hours and be on call as required.
• Overtime may be required on occasion, based on activity levels.

We thank you for your interest, however only those candidates selected for interview will be contacted.