Operations Technician / Administrative Coordinator

Lighthouse Energy Group Inc; Calgary; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Health and dental benefits

Paid vacation

Growth opportunities

Job summary

Lighthouse Energy Group Inc. in Calgary is seeking an experienced Operations Technician / Administrative Coordinator to support regulatory applications, reporting, and daily office operations.

The role blends oil and gas regulatory work with administrative duties across projects and teams. You will manage Harvest project setup, maintain records, monitor safety documentation, onboard field supervisors, and assist management with reporting and correspondence in a fast-paced, collaborative office

Qualifications

• Experience in an oil and gas regulatory, operations, or technical administrative role.
• Working knowledge of Alberta Energy Regulator requirements.
• Experience using AER OneStop and DDS.
• Understanding of well licensing, drilling, completions, suspension, abandonment, and reporting requirements.
• Proficiency in Microsoft Office; strong written and verbal communication.

Responsibilities

• Prepare, coordinate, and submit regulatory applications, notifications, and reports to provincial regulators.
• Manage regulatory submissions with AER, BCER, and Saskatchewan regulators.
• Prepare regulatory documentation using AER OneStop, DDS, BCER eSubmissions, KERMIT, and IRIS.
• Set up new projects in Harvest and maintain project records.
• Monitor safety compliance and onboarding of contract field supervisors.
• Coordinate with engineers, project managers, field personnel, clients, and regulators.
• Maintain organized electronic filing systems and assist management with reporting and correspondence.

Skills

Regulatory coordination

Project coordination

Office administration

Communication

Tools

Harvest

AER OneStop

DDS

Job description

Lighthouse Energy Group Inc. is a Calgary-based professional engineering firm providing engineering, regulatory, and technical services to the Western Canadian oil and gas industry.

We are a growing company with a collaborative, professional, and supportive work environment. Our team works closely together to deliver high-quality services to our clients, and we value individuals who are organized, proactive, adaptable, and willing to take initiative.

Position Overview

We are seeking an experienced, detail-oriented Operations Technician / Administrative Coordinator to join our Calgary office.

This is a diverse role combining oil and gas regulatory and technical responsibilities with office administration and operational support.

The successful candidate will assist with regulatory applications, submissions, and reporting while also supporting the daily administrative functions of our office. Responsibilities include setting up new projects in our time tracking platform, coordinating internal processes, monitoring general safety compliance, onboarding contract field supervisors, maintaining office supplies, and providing administrative support to management and project teams.

We are looking for someone who enjoys variety in their work, can manage competing priorities, and takes ownership of ensuring day-to-day operations run efficiently.

Key Responsibilities

Regulatory & Technical Support

• Prepare, coordinate, and submit regulatory applications, notifications, and reports to provincial regulatory authorities.
• Manage regulatory submissions through the Alberta Energy Regulator (AER), British Columbia Energy Regulator (BCER), and Saskatchewan Ministry of Energy and Resources.
• Prepare and submit well abandonment documentation and amendments, well license applications, and associated regulatory submissions.
• Track and submit daily drilling, completion, suspension, and abandonment reporting requirements.
• Prepare regulatory documentation using AER OneStop and Digital Data Submission (DDS), BCER eSubmissions and KERMIT, and Saskatchewan IRIS.
• Apply relevant regulatory requirements, including AER Directives 056 and 059, BCER abandonment and pipeline submission guides, and applicable Saskatchewan directives.
• Review regulatory documentation for accuracy, completeness, and compliance.
• Maintain regulatory records, databases, and electronic filing systems.
• Coordinate with engineers, project managers, field personnel, clients, and regulatory authorities to obtain required information.
• Assist with regulatory audits, compliance reviews, and responses to regulator inquiries.
• Monitor regulatory updates and provide ongoing technical support to project teams.

Operations & Project Administration

• Administer and maintain the company’s Harvest time-tracking and project management platform.
• Set up new projects in Harvest, ensuring accurate project information, client details, and assigned personnel.
• Maintain project records and assist with project tracking, documentation, and administrative coordination.
• Support management and project teams with operational reporting, document preparation, and internal administrative processes.
• Assist with maintaining organized and accurate project information across company systems.
• Identify opportunities to improve administrative processes and overall office efficiency.

Office Administration & Support

• Coordinate day-to-day office administrative activities to ensure smooth operations.
• Monitor, order, and maintain office supplies, kitchen supplies, and other workplace necessities.
• Assist with office organization, equipment coordination, and general office maintenance.
• Monitor general safety compliance, including tracking required safety documentation, training certifications, expiry dates, and outstanding compliance requirements.
• Coordinate onboarding of new contract field supervisors, including collecting required documentation, verifying safety certifications and qualifications, coordinating client-specific orientations, and arranging access to applicable company systems.
• Maintain contractor onboarding records and follow up on outstanding documentation to ensure requirements are completed before field assignments.
• Assist with ongoing safety administration, compliance tracking, and preparation of documentation for client or internal reviews.
• Support employee onboarding, including administrative setup, access to company systems, and coordination of required documentation.
• Maintain organized electronic filing systems and company records.
• Assist management with correspondence, document preparation, and other administrative tasks.
• Provide general administrative support to the team and assist with additional responsibilities as needed.

Qualifications & Experience

Required

• Previous experience in an oil and gas regulatory, operations, or technical administrative role.
• Working knowledge of Alberta Energy Regulator requirements and regulatory processes.
• Experience using AER OneStop and DDS.
• Understanding of well licensing, drilling, completions, suspension, abandonment, and associated reporting requirements.
• Strong organizational skills and the ability to manage multiple projects and deadlines.
• Excellent attention to detail, accuracy, and follow-through.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to work independently, take initiative, and contribute effectively within a team.
• A flexible, positive attitude and willingness to assist with a variety of responsibilities.

Considered an Asset

• 10+ years of oil and gas regulatory or technical experience.
• Experience with BCER eSubmissions, KERMIT, and Saskatchewan IRIS.
• Experience using Harvest or similar time-tracking and project management software.
• Experience with SharePoint, Microsoft Teams, and electronic document management systems.
• Previous experience supporting engineering or oil and gas operations teams.
• Experience with safety compliance tracking, contractor onboarding, or oilfield safety documentation.
• Experience with office administration, project coordination, or employee onboarding.

What We Offer

• Competitive compensation based on experience and qualifications.
• Health and dental benefits.
• Paid vacation.
• A collaborative, professional, and supportive team environment.
• A varied role with the opportunity to contribute across multiple areas of the business.
• Opportunities for professional growth and development.
• Exposure to a diverse range of engineering and oil and gas projects throughout Western Canada.