Receptionist, Full Time

COMPASS GROUP CANADA; Markham; Hybrid; CAD 28,000 - 34,000; Full time

Job summary

Compass Group Canada is seeking an Administrative Assistant to provide clerical support and oversee unit office operations in Markham, Ontario.

The hourly wage ranges from $20.00 to $25.00 CAD, with final compensation based on skills, experience and internal equity; AI tools may be used in recruitment.

Qualifications

• Post-secondary education in Office Administration or 1–2 years of experience.
• Strong verbal and written skills and ability to maintain relationships with staff and suppliers.
• Strong computer skills and ability to learn various software quickly.
• Ability to adapt to a fast-paced environment.
• Excellent interpersonal skills.
• Ability to meet deadlines and take direction/feedback.
• Microsoft Office proficiency.

Responsibilities

• Oversee unit office operations and maintain cost records and files.
• Answer phones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management with confidential documents including disciplinary notices.
• Open and route mail; prepare outgoing mail.
• Assist staffing when employees are out on short notice.
• Process vendor invoices and reconcile pricing.
• Prepare end-of-month financial reports.
• Attend in-service and safety meetings as required.

Skills

Verbal & written skills

Interpersonal skills

MS Office

Adaptability

Deadline driven

Education

Post-secondary education in Office Administration

Job description

The hourly wage range for this position is $20.00 - $25.00 Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

This is a posting for an existing job vacancy

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group Canada operating in the business & industry sector. Along with providing IFM services to the Canadian Headquarters of several multi-national businesses, ESFM’s list of clients include household names in the Telecommunications, Entertainment, Pharmaceutical, Gas & Oil, Food Processing and Automotive markets.

ESFM self-performs 80% of all IFM solutions provided to clients. This model creates a consistent hospitality experience for our clients, resulting in higher engagement and productivity from their employees.

Job Summary

Responsible for clerical functions and administrative support.

Essential Duties and Responsibilities:

• Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required.
• Answer telephones and directs inquires in a professional manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices.
• Open and routes incoming mail, answers correspondence and prepares outgoing mail.
• Assist with staffing, including finding staff when employees call out on short notice.
• Process vendor invoices for payment - making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliations.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.

Qualifications:

Think you have what it takes to be one of ourAdministrative Assistants? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role:

• Post-secondary education in Office Administration, and/or one to two years of office administration experience.
• Strongverbal and written skills,with an ability to maintain good relationships with suppliers, staff, clients.
• Strong computer skills and ability to learn various software programs quickly.
• Ability to adapt to a changing and fast-paced environment.
• Excellent interpersonal skills.
• Ability to meet strict deadlines and take direction/feedback.
• Microsoft Office proficiency.

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.