Administrative Assistant Part Time

Compass Group Canada; Prince George; On-site; CAD 23,000 - 32,000; Full time

Benefits offered by this job

Health benefits

Mental health resources

Diversity & inclusion programs

Job summary

Compass Group Canada is seeking an Administrative Assistant to provide clerical and administrative support ensuring efficient site operation. You will manage office operations, handle communications, maintain confidential files, assist management with sensitive documents, process invoices, and support monthly financial reporting.

The role requires post-secondary Office Administration education or 1–2 years of related experience, strong MS Office skills, and the ability to work in a fast-paced

Qualifications

• Post-secondary education in Office Administration or 1–2 years of office experience.
• Strong verbal and written communication; ability to maintain relationships with suppliers, staff, clients.
• Proficient with Microsoft Office and ability to learn software quickly.

Responsibilities

• Oversee general operation of the unit office, maintain cost records and files.
• Answer phones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management with confidential documents, including disciplinary notices.
• Handle mail and correspondence, prepare outgoing mail.
• Assist with staffing and cover calls when employees are absent.
• Process vendor invoices and perform monthly vendor reconciliations.
• Assist in preparation of end-of-month financial reports.
• Attend in-service and safety meetings as required.

Skills

Verbal communication

Written communication

Microsoft Office proficiency

Organizational skills

Attention to detail

Adaptability

Learning new software

Interpersonal skills

Education

Office Administration education/experience

Job description

How You Will Make An Impact

You will be responsible for providing clerical and administrative support to ensure the efficient operation of the site.

How You Will Make An Impact

You will be responsible for providing clerical and administrative support to ensure the efficient operation of the site.

As An Administrative Assistant, You Will

• Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
• Answer telephones and direct inquires in a professional manner
• Maintain confidential personnel files
• Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
• Open and route incoming mail, answers correspondence and prepares outgoing mail
• Assist with staffing, including finding staff when employees call out on short notice
• Process vendor invoices for payment – making sure there is no discrepancy in pricing
• Perform monthly vendor statement reconciliations
• Assist in preparation of end of month financial reports
• Attend in-service and/or safety meetings as required

About You

• Post-secondary education in Office Administration, and/or one to two years of office administration experience
• Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
• Strong computer skills and ability to learn various software programs quickly
• Ability to adapt to a changing and fast-paced environment
• Excellent interpersonal skills
• Ability to meet strict deadlines and take direction/feedback
• Microsoft Office proficiency

The hourly wage rate for this position is $20. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.

What’s in it for you?

• Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World’s Most Admired Companies.
• The opportunities with us are endless. As the world’s largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
• Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
• Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
• A Focus on Mental Health and Wellness. Our Mental Health and Well-Being initiative was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
• We are as diverse as our guests. We believe diverse and inclusive environments support innovation and collaboration, and benefit our associates, clients, and customers. We are committed to Listen, Learn, and Act and our Diversity Inclusion Action Councils (DIAC) are associate led groups that seek to foster inclusion through cultural awareness, engagement and appreciation of diversity. We are Stronger, Together!

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact [e-mail] for further information.