Receptionist/ Administrator

Pivotal Personnel Pty; Mississauga; On-site; CAD 38,000 - 46,000; Full time

Benefits offered by this job

Attractive benefits package

Positive work-life balance

Commitment to professional growth

Job summary

Pivotal Personnel Pty is seeking a friendly and organized Receptionist/Administrator to join our team in Mississauga. You will be the first point of contact for clients and subcontractors, handling phones, emails, and visitor greeting, and you will support meeting logistics and general office administration.

The ideal candidate has a high school diploma, 2–5 years of reception/administration experience, and strong Microsoft Office skills.

Qualifications

• High school diploma required.
• Business administration certification considered an asset.
• 2–5 years of reception/administration experience.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Strong written and verbal communication skills.

Responsibilities

• Answer and direct incoming phone calls and inquiries.
• Greet and welcome clients, subtrades, visitors, and staff in a professional and friendly manner.
• Maintain a clean, tidy, and organized reception area.
• Receive, sort, and distribute daily mail and deliveries.
• Schedule boardrooms and ensure meeting rooms are prepared as required.
• Order and maintain office and coffee supplies.
• Maintain and update cheque and sign-in/sign-out logs.
• Maintain and update the Reception Manual as required.
• Type, prepare, and distribute staff meeting minutes.
• Arrange courier services and coordinate deliveries.

Skills

Communication skills

Multitasking

Time management

Teamwork

Organizational skills

Education

High school diploma

Business administration certification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

We are currently seeking a Receptionist / Administrator to join the team. The company is well-established in the construction industry and has been a leader in the field for over 40 years.

The Receptionist / Administrator is the first point of contact for the company. The selected candidate will be responsible for answering phones, emails, greeting clients and visitors, preparing for meetings, maintaining, and updating logs. The Receptionist/Administrator will perform other administration duties such as, filing, scanning, and photocopying.

This posting is for an existing vacancy.

The role and responsibilities will include, but not limited to:

• Answer and direct incoming phone calls and inquiries
• Greet and welcome clients, subtrades, visitors, and staff in a professional and friendly manner
• Maintain a clean, tidy, and organized reception area
• Receive, sort, and distribute daily mail and deliveries
• Schedule boardrooms and ensure meeting rooms are prepared as required
• Order and maintain office and coffee supplies
• Maintain and update cheque and sign-in/sign-out logs
• Maintain and update the Reception Manual as required
• Type, prepare, and distribute staff meeting minutes
• Arrange courier services and coordinate deliveries

Qualifications:

• High school diploma
• Business administration certification is an asset
• Minimum of 2-5 years of reception/administration experience
• Knowledge of Microsoft Office, including Outlook, word and excel
• Excellent written and verbal communication skills
• Able to work independently or part of a team
• Multitasking and time management skills, with the ability to prioritize tasks
• Professional attitude and appearance
• Organized and resourceful

What we have to Offer:

• Attractive benefits package
• Positive work-life balance
• Commitment to professional growth

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Need Help” button in the application. We will review applications as they are received and look forward to hearing from you.

We thank all applicants for the interest in this opportunity; however, only candidates selected for an interview will be contacted.