Receptionist / Accounting Clerk

Jacobs & Thompson; Toronto; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading company in the field is seeking a Receptionist/Accounting Clerk to serve as the initial point of contact. This role involves essential administrative tasks, accurate data entry in the ERP system, and ensuring a professional front office experience. The ideal candidate will exhibit strong communication skills, a proactive attitude, and proficiency in Microsoft Office. This position offers a chance to contribute significantly to the organization while engaging with both visitors and staff.

Qualifications

• Experience as a Receptionist or similar role.
• Strong written and verbal communication.
• Professional appearance and resourceful.

Responsibilities

• Answer phones professionally and greet visitors.
• Enter and match invoices and payments in ERP.
• Perform administrative tasks for the Accounting Department.

Skills

Customer service

Communication skills

Organizational skills

Multitasking

Proactivity

Tools

Microsoft Excel

Job description

As a key member of Jacobs & Thompson, the Receptionist/Accounting Clerk will be the first point of contact for the company. The Receptionist/Accounting Clerk's duties and responsibilities include welcoming guests, communicating effectively over the phone, and executing administrative tasks to high standards while maintaining professionalism.

JOB DESCRIPTION (FUNCTIONS & RESPONSIBILITIES)

• Answer phones in a professional manner
• Greet and direct visitors cordially
• Validate and adjust inventory receipts in the ERP system as needed
• Enter payment vouchers accurately and efficiently
• Match invoices to cheques when issued
• Enter sales invoices accurately and efficiently
• Record journal entries accurately and efficiently
• Provide backup for credit card payments and Remote Deposit Capture deposits
• Scan relevant documents promptly (checks, wire payments, journal entries, etc.)
• Prepare cheques and invoices for mailing using the automated mailing machine
• Perform other duties related to the Accounting Department as necessary

REQUIRED SKILLS

• Experience as a Receptionist, Front Office Representative, or similar customer-facing role
• Strong written and verbal communication skills
• Professional appearance and attitude
• Resourceful and proactive in resolving issues
• Excellent organizational skills
• Ability to multitask and prioritize effectively
• Proficiency in Microsoft Office, especially Excel