Receptionist/Accounting Clerk

Jacobs & Thompson Inc; Toronto; On-site; CAD 35,000 - 45,000; Full time

Job summary

Jacobs & Thompson Inc is seeking a Receptionist/Accounting Clerk to be the first point of contact for the office. The successful candidate will manage phone calls, welcome visitors, and handle various accounting tasks including processing invoices and managing office communications.

Qualifications

• Proven experience in customer-facing roles.
• Solid written and verbal communication skills.
• Professional attitude and appearance.

Responsibilities

• Answer phones and greet visitors professionally.
• Enter invoices and journal entries accurately.
• Provide backup for credit card payments.

Skills

Communication

Organization

Multitasking

Proactivity

Professionalism

Resourcefulness

Tools

Microsoft Office

Job description

As a key member of Jacobs & Thompson, the Receptionist/Accounting Clerk will be the first point of contact for the company. The Receptionist/Accounting Clerk's duties and responsibilities are to ensure that the front desk welcomes guests and communicates over the phone positively and executes all administrative tasks to the highest quality standard while maintaining professional composure.
JOB DESCRIPTION (FUNCTIONS & RESPONSIBILITIES)

• Answer the phones in a cordial and professional manner
• Greeting and directing visitors in a cordial and professional manner.
• Validating, and adjusting, if necessary, inventory receipts into the ERP system.
• Entering vouchers for payment in an accurate and efficient manner.
• Matching invoices to cheques when issued.
• Entering sales invoices in an accurate and efficient manner.
• Entering journal entries in an accurate and efficient manner.
• Providing backup to credit card payments and Remote Deposit Capture deposits.
• Scanning of relevant documents (checks, wire payments, journal entries, etc.) in a timely manner.
• Preparing cheques and invoices for mailing through our automated mailing machine.
• Any other duties related to the Accounting Department as deemed necessary.

REQUIRED SKILLS

• Proven experience as a Receptionist, Front Office Representative or similar role (including any customer facing positions in retail, hospitality, etc.).
• Solid written and verbal communication skills.
• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Proficiency in Microsoft Office (especially Excel)