Receptionist

Harvard Developments; Regina; On-site; CAD 22,000 - 28,000; Full time

Benefits offered by this job

Extended health benefits

Dental benefits

Group RRSP and pension

Job summary

Harvard Developments has an immediate opening for a Receptionist to join its Corporate Services team in Regina, Saskatchewan. The role is in-office with standard hours and involves greeting clients, coordinating calls, mail, and office services.

The successful candidate will support onboarding, calendaring, invoice routing and basic banking tasks, while maintaining an organized reception area and professional demeanor. Competitive benefits and growth opportunities are available.

Qualifications

• Office education and/or relevant administrative experience.
• Strong communication, customer service and interpersonal skills.
• Excellent organization, time management and attention to detail.

Responsibilities

• Provide professional and welcoming reception services, answer and direct calls, greet visitors and take messages.
• Maintain a professional, organized and secure reception and lobby environment.
• Coordinate mail, couriers and deliveries.
• Manage office and shared-space supplies, monitor inventory and place orders.
• Support upkeep of reception, boardroom, staff lounge and other spaces.
• Manage boardroom bookings and support conference calls and virtual meetings.
• Process invoices and support basic monthly bank reconciliation activities.
• Maintain office records and phone lists; update addresses and delivery info.
• Coordinate storage, archive, shredding and recycling processes.
• Assist with onboarding/offboarding and preparing supplies.
• Provide administrative support to Corporate Services and events.

Skills

Communication

Customer service

Interpersonal skills

Organization

Time management

Microsoft 365

Education

Office education or admin experience

Tools

Microsoft 365

Job description

Harvard Developments has an immediate opening for a Receptionist to join its Corporate Services team in Regina, Saskatchewan. Harvard is a full-service real estate management company based in Western Canada that is recognized for its reputation in leadership, flexibility, quality and performance. The company oversees over 9 million square feet of commercial properties with regional offices in Regina, Calgary, Edmonton and Winnipeg.

The Receptionist is accountable for providing professional and welcoming service to clients, visitors, employees and vendors while supporting reception, office administration, facilities coordination and general office operations at Head Office.

This is an in-office position with regular working hours from 8:00 a.m. to 4:30 p.m.

Responsibilities for this position include:

• Providing professional and welcoming reception services, including answering and directing calls, greeting visitors, responding to routine inquiries and taking accurate messages;
• Maintaining a professional, organized and secure reception and lobby environment;
• Coordinating incoming and outgoing mail, couriers and deliveries;
• Managing office, kitchen and shared-space supplies, including monitoring inventory and placing orders;
• Supporting the organization and upkeep of reception, the boardroom, staff lounge and other shared office spaces;
• Managing boardroom bookings and supporting conference calls, virtual meetings and office communication systems;
• Managing the payments inbox, routing invoices, initiating approval workflows and following up as required;
• Entering and administering assigned invoices and supporting basic monthly bank reconciliation activities;
• Maintaining employee phone lists, office addresses, mail-delivery information and other office records;
• Coordinating storage, archive, shredding and recycling processes;
• Supporting employee onboarding and offboarding by updating records and preparing required supplies; and
• Providing administrative support to Corporate Services, office events and other special projects as required.

Preference will be given to an individual who possesses:

• Office education and/or relevant administrative experience;
• Strong communication, customer service and interpersonal skills;
• Excellent organization, time management and attention to detail;
• Proficiency with Microsoft 365 and standard office equipment;
• The ability to manage competing priorities and meet deadlines; and
• A professional, dependable and collaborative approach.

What's in it for you?

• Competitive salary and incentive pay;
• Extended health, dental, life and disability benefits;
• Group retirement savings, including pension and RRSP plans;
• Optional savings plans, including TFSA and RESP options;
• Annual paid vacation leave and up to three additional paid personal days, known as Sunshine Days;
• Comprehensive orientation, training and support; and
• Opportunities for continuing education and career development.

Harvard provides employees with a challenging work environment encouraging professional growth, innovative thinking and collaborative work.