Reception and Office Coordinator

Greybrook Securities Inc.; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading private equity firm in Toronto is seeking a Reception and Office Administrator to be the first point of contact for clients and visitors. This role involves front-desk responsibilities, administrative support across departments, and providing executive assistance. The ideal candidate will possess strong communication and organizational skills, and contribute to a diverse and inclusive workplace.

Qualifications

• Professional demeanor and strong interpersonal skills required.
• Experience in administrative roles is a plus.
• Ability to manage multiple tasks and collaborate effectively.

Responsibilities

• Serve as the first point of contact for visitors and clients.
• Support various administrative tasks across departments.
• Provide executive assistant support to select executives.

Skills

Communication

Organizational Skills

Customer Service

Team Collaboration

Education

High School Diploma

Post-secondary education in Business Administration or related field

Job description

Greybrook is a leading Toronto-based private equity firm with a core focus on real estate development. We have invested equity in over 110 residential and commercial real estate projects with an estimated completion value exceeding $40 billion. We actively manage investments in collaboration with our top tier developer partners on behalf of individual and institutional investors in 30+ countries globally. Additionally, with roots in health care, Greybrook has pioneered and invested its proprietary capital in several commercial-stage healthcare and healthcare service related businesses, acting as a catalyst for long-term growth.

Overview of Position

The Reception and Office Administrator is a highly visible and impactful position, serving as the first point of contact for visitors, clients, and team members. This individual reports to the Human Resources Director and plays a key role in representing the company in a professional, warm, and knowledgeable manner.

Beyond front-desk responsibilities, this role supports a wide range of administrative tasks and collaborates closely with various departments, including Facilities, Operations, Human Resources, and Executive Administration. This is a dynamic, cross-functional position that helps drive operational excellence and supports a strong internal culture.

A portion of the role also includes providing executive assistant support to select executives and acting as backup for other Executive Assistants during absences or peak periods.

We are committed to hiring the most qualified candidates while fostering a diverse, equitable, and inclusive workplace. We welcome applicants of all backgrounds and ensure equal consideration for employment, regardless of gender, ethnicity, origin, sexual orientation, disability, or socioeconomic status.

If you require any accommodations during the recruitment and selection process, please let us know. We will make every effort to provide a seamless and accessible experience.