Office Coordinator

StackAdapt Inc.; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in digital advertising is seeking an Office Coordinator to manage front desk operations and support various administrative tasks. This role requires strong organizational skills and effective communication, ensuring a welcoming environment for employees and clients. The position is fully in-person at their downtown Toronto office, with a focus on maintaining an organized workspace and assisting with events and logistics.

Benefits

RRSP matching

3 weeks vacation

Comprehensive mental health platform

Full benefits from day one

Work from home reimbursements

Robust training and onboarding

Support for personal development initiatives

Parental leave policy

Qualifications

• At least 2 years of administrative experience, preferably in a front-facing role.
• Experience in a technology company is a bonus.

Responsibilities

• Manage front desk operations and greet employees, clients, and visitors.
• Order and maintain inventory of office supplies.
• Assist with in-office events and administrative tasks.

Skills

Organizational Skills

Communication

Problem-Solving

Job description

StackAdapt is a self-serve advertising platform specializing in multi-channel solutions, including native, display, video, connected TV, audio, in-game ads, and digital out-of-home ads. We empower thousands of digitally-focused companies to deliver outcomes and exceptional campaign performance every day. Founded with a vision to be more than just an advertising platform, StackAdapt is a hub of innovation, imagination, and creativity.

We are seeking an Office Coordinator to be the first point of contact for our office, ensuring a welcoming and organized environment for employees, clients, and vendors. In this role, you will manage the front desk, handle various administrative tasks, and provide essential support across the office. Success in this role requires strong organizational skills, the ability to manage multiple priorities, and effective communication.

Although StackAdapt is a remote-first company, this role is fully in-person at our downtown Toronto office near Union Station. You are expected to work in the office Monday through Friday, 9 am to 5 pm.

What you'll be doing:

1. Act as the point of contact at our Toronto collaboration hub, greeting employees, clients, and visitors, and managing front desk operations.
2. Support in-office duties such as scheduling, admitting vendors, tidying common areas, and housekeeping.
3. Order and maintain inventory of office supplies, including drinks, snacks, and essentials.
4. Assist the Employee Events Manager and Executive Assistants with in-office events, meetings, administrative tasks, and ad hoc projects.
5. Maintain a clean, organized, and welcoming office environment.
6. Communicate with employees across all levels to provide assistance and information.
7. Manage incoming mail and route it appropriately.
8. Handle incoming calls, emails, and deliveries.
9. Serve as a resource for employee inquiries related to office logistics.

What you'll bring to the table:

• A positive, can-do attitude
• At least 2 years of administrative experience, preferably in a front-facing role
• Comfort with a wide range of administrative tasks and managing multiple projects
• Excellent organizational skills with attention to detail
• Strong interpersonal and professional communication skills
• A proactive approach to problem-solving and the ability to work independently and in a team
• Ability to anticipate needs and act proactively
• Discretion with confidential information
• Experience in a technology company is a bonus

StackAdapt Benefits:

• RRSP matching
• 3 weeks vacation, 3 personal care days, 1 Culture & Belief day, and birthdays off
• Access to a comprehensive mental health platform
• Full benefits from day one
• Work from home reimbursements
• Robust training and onboarding
• Support for personal development initiatives
• Access to programmatic courses and certifications
• Parental leave policy
• Supportive and inclusive culture with social and team events

We are a diverse and inclusive team committed to making a positive impact. We welcome applicants of all backgrounds and identities. Please let us know if you have any needs or requests during the interview process.

About StackAdapt

Recognized for our diversity, support, high-performing campaigns, and innovation, we have received awards including:

Ad Age Best Places to Work 2024

G2 Top Software and Marketing Products 2024

Campaign’s Best Places to Work 2023 UK

2024 Best Workplaces for Women and in Canada by Great Place to Work

#1 DSP on G2 and leader in Cross-Channel Advertising

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