RECEPTION AND ADMINISTRATIVE COORDINATOR

Workland; Longueuil; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Employee benefits

Mentorship

Growth opportunities

Sustainable workplace

Job summary

Workland on behalf of a growing Quebec company in Longueuil is seeking a Reception and Administrative Coordinator to join the team on-site.

You will warmly welcome visitors, answer calls and emails, book conference rooms, and support data entry and digital filing. The role emphasizes organizational skills, teamwork, and a commitment to sustainable office practices in a friendly environment.

Qualifications

• 1 to 3 years of reception, customer service or administrative experience.
• Excellent command of French and functional to bilingual English.
• Strong organizational skills and ability to multitask.

Responsibilities

• Welcome visitors, partners, and colleagues with warmth and professionalism.
• Answer calls, process general emails, and direct inquiries to the right people.
• Coordinate conference room bookings and maintain a tidy and welcoming reception area.
• Support administrative tasks: data entry, digital filing, document preparation and formatting.
• Manage incoming and outgoing mail and packages, and order environmentally responsible office supplies.
• Discover and use digital tools, collaboration platforms, and artificial intelligence applications to simplify routine tasks.
• Take part in office life and help foster a collaborative, friendly, and environmentally responsible workplace.

Skills

Reception

Customer service

Organization

French (fluent)

Bilingual English

Microsoft Office

Tools

Microsoft Office

Google Workspace

AI tools familiarity

Job description

RECEPTION AND ADMINISTRATIVE COORDINATOR

Location: Longueuil, Quebec | Full-time | Recruitment through Workland

Work arrangement: on-site

WHY THIS ROLE COULD BE RIGHT FOR YOU

A warm welcome that makes a difference. A role that helps you grow.

Do you enjoy welcoming people, keeping things organized, and being the person the team can count on? Here is an opportunity to put your customer service skills to work while developing your administrative expertise.

Workland is recruiting on behalf of a growing Quebec company committed to sustainability and collaboration. You will find a varied role in an environment that values quality service and learning.

YOUR ROLE AND YOUR IMPACT

You will be a key point of contact for visitors, partners, and team members. Through your welcoming approach and organizational skills, you will contribute to a positive first impression and the smooth running of the office.

YOUR DAY-TO-DAY RESPONSIBILITIES

• Welcome visitors, partners, and colleagues with warmth and professionalism.
• Answer calls, process general emails, and direct inquiries to the right people.
• Coordinate conference room bookings and maintain a tidy and welcoming reception area.
• Support the team with administrative tasks: data entry, digital filing, document preparation and formatting.
• Manage incoming and outgoing mail and packages, and order environmentally responsible office supplies.
• Discover and use digital tools, collaboration platforms, and artificial intelligence applications to simplify routine tasks.
• Take part in office life and help foster a collaborative, friendly, and environmentally responsible workplace.

WHAT WE OFFER YOU

• A versatile role to develop your skills, with opportunities for growth in administration, operations, or project coordination.
• A welcoming and collaborative team, where your ideas and initiatives are valued.
• Accessible managers and mentorship to support you in your professional development.
• Stable working conditions, a balanced schedule, and employee benefits.
• An environment committed to sustainability, where you can contribute to more sustainable practices.

WHAT YOU BRING TO THE TEAM

• 1 to 3 years of experience in reception, customer service, administration, hospitality, or retail. Internships and student projects are also considered.
• Excellent command of French, both spoken and written, and a functional to bilingual level of English for interactions with various stakeholders.
• A strong sense of organization, attention to detail, and the ability to manage multiple priorities.
• Proficiency with Microsoft Office (Outlook, Word, Excel) or Google Workspace, and a desire to explore new digital tools, including artificial intelligence.
• A positive attitude, initiative, interpersonal skills, and the pleasure of being of service.