Administrative coordinator

Centro.team; Montreal (administrative region); Hybrid; CAD 42,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Hybrid work schedule (1 day in office)

Job summary

Centro.team in Montreal is seeking a proactive Administrative Coordinator to support company leadership with scheduling, communications, and travel logistics. You will organize the office, arrange local services, and coordinate events to ensure efficient operations and a positive attendee experience.

Hybrid role with one day per week in the office and potential growth within a globally oriented company. You thrive in a dynamic workload, work well independently, and take ownership of tasks with a

Qualifications

• Strong organizational capabilities with meticulous attention to detail.
• Ability to work independently and take ownership of tasks.
• Proactive, resourceful problem-solver with a can-do attitude.

Responsibilities

• Provide comprehensive day-to-day administrative support to company leadership, including scheduling, correspondence, and documentation.
• Handle and complete ad hoc requests from leadership in a timely manner.
• Ensure a well-functioning office environment by coordinating service providers and maintaining high standards.
• Manage end-to-end travel planning, researching options, booking, and coordinating complex itineraries.
• Take ownership of local event planning and logistics to ensure successful execution and attendee experience.

Skills

Organizational skills

Attention to detail

Independent worker

Proactive mindset

Solution-oriented

Local knowledge of Montreal

Job description

We are looking for a proactive, highly organized Administrative coordinator to provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision. Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role.

Key responsibilities:

• Providing comprehensive day-to-day administrative support to key company leadership, managing schedules, correspondence, documentation, and various organizational tasks to ensure everything is handled efficiently and on time;
• Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion;
• Ensuring a comfortable and well-functioning office environment by identifying and selecting reliable service providers and maintaining high service standards;
• Managing end-to-end travel planning, from researching and selecting the best options to handling bookings and coordinating complex travel arrangements, while considering country-specific requirements, preferences, and logistics;
• Taking ownership of local event planning and coordination, managing all logistics and ensuring successful execution and a strong attendee experience.

Requirements:

• Minimum 1-2 years of experience in a similar administrative or personal assistantrole;
• Strong organizational skills with excellent attention to detail;
• Ability to work independently and take ownership of tasks;
• Resourceful, proactive, and solution-oriented mindset;
• Valid driver’s license and ability to use a vehicle for work-related tasks as needed (must);
• Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements.

What we offer:

• An opportunity to join a growing international company;
• Collaborative and supportive team environment;
• Hybrid: remote with one dayper week in the office;
• Paid time off.

We value independent thinkers who take ownership and are ready to reach new heights. Sound like you?