Administrative coordinator

Centro (Ortnec); Montreal (administrative region); Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work model (1 day in office per

Paid time off

Job summary

Centro (Ortnec) is seeking an Administrative coordinator to provide personal and administrative support to company leadership in a Montreal-based role. The candidate will manage schedules, travel, and events with minimal supervision in a dynamic, ownership-driven environment.

The role requires 1-2 years of relevant experience, strong organizational skills, and a proactive, solution-oriented mindset. A valid driver’s license and local knowledge of Montreal are essential.

Qualifications

• 1-2 years of experience in administrative or personal assistant role.
• Strong organizational skills and attention to detail.
• Ability to work independently and take ownership of tasks.
• Resourceful, proactive, and solution-oriented mindset.
• Valid driver’s license and ability to use a vehicle for work tasks as needed.

Responsibilities

• Provide day-to-day administrative support to company leadership, manage schedules and correspondence.
• Handle ad hoc requests from leadership with timely completion.
• Maintain office environment and coordinate service providers to high standards.
• Plan and coordinate travel, considering country-specific requirements and logistics.
• Oversee local event planning and logistics to ensure a positive attendee experience.

Skills

Administrative support

Time management

Independent worker

Vehicle use

Montreal knowledge

Job description

We are looking for a proactive, highly organized Administrative coordinatorto provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision. Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role.

Key responsibilities:

• Providing comprehensive day-to-day administrative support to key company leadership, managing schedules, correspondence, documentation, and various organizational tasks to ensure everything is handled efficiently and on time;
• Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion;
• Ensuring a comfortable and well-functioning office environment by identifying and selecting reliable service providers and maintaining high service standards;
• Managing end-to-end travel planning, from researching and selecting the best options to handling bookings and coordinating complex travel arrangements, while considering country-specific requirements, preferences, and logistics;
• Taking ownership of local event planning and coordination, managing all logistics and ensuring successful execution and a strong attendee experience.

Requirements:

• Minimum 1-2 years of experience in a similar administrative or personal assistantrole;
• Strong organizational skills with excellent attention to detail;
• Ability to work independently and take ownership of tasks;
• Resourceful, proactive, and solution-oriented mindset;
• Valid driver’s license and ability to use a vehicle for work-related tasks as needed (must);
• Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements.

What we offer:

• An opportunity to join a growing international company;
• Collaborative and supportive team environment;
• Hybrid: remote with one dayper week in the office;
• Paid time off.

We value independent thinkers who take ownership and are ready to reach new heights. Sound like you?