Real Estate Program Coordinator

HearingLife Canada; Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a highly organized Real Estate Project Analyst to join their forward-thinking team. This role is pivotal in executing capital projects within the real estate portfolio, ensuring timely and budget-compliant delivery. The ideal candidate will leverage their project coordination skills and financial acumen to optimize project outcomes while collaborating with cross-functional teams. This is a unique opportunity to contribute meaningfully to a network of professionals dedicated to making a positive impact in people's lives. If you thrive in a dynamic environment and are passionate about project management, this position is for you.

Qualifications

• 3-5 years of project management experience across multiple departments.
• Strong financial acumen with budget tracking and cost analysis.

Responsibilities

• Support project planning, execution, and tracking across development stages.
• Analyze project performance metrics to identify trends and opportunities.

Skills

Project Management

Financial Analysis

Communication Skills

Organizational Skills

Problem-Solving

Data Analysis

Customer Service

Education

University/College Degree in Business

Tools

Insight

Asana

Job description

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Why Join Us?

You’ll become part of a supportive, forward-thinking team that focuses on creating meaningful change in people’s lives. Be part of a nationwide network of professionals committed to making a difference, all while working in an environment that values collaboration, innovation, and client satisfaction.

How You Will Make An Impact

We are seeking a highly organized and analytical Real Estate Program Coordinator to support the successful execution of capital projects within our real estate portfolio. This role is an integral part of the Real Estate Team, ensuring projects are delivered on time, within scope, and on budget by coordinating activities, analyzing financial data, and collaborating with cross-functional teams. The ideal candidate will have a strong background in project coordination, financial monitoring, and data-driven decision-making to optimize project outcomes. Reporting to the Director, Real Estate Operations, this role will play a key part in executing real estate initiatives, managing financial performance, and driving efficiencies across leasing, construction, and facilities projects.

Project Coordination & Analysis

• Support Real Estate in the planning, execution, and tracking of multiple projects across various stages of development.
• Analyze project performance metrics to identify trends, variances, and opportunities for optimization.
• Develop and maintain comprehensive project documentation, including timelines, and deliverables tracking.
• Monitor project risks and proactively escalate issues with recommendations for resolution.
• Contribute to the development of contingency plans and mitigation strategies.

Financial Monitoring & Reporting

• Assist in preparing and managing project budgets, ensuring alignment with financial forecasts and business goals.
• Track and analyze construction spending, vendor invoices, and purchase orders to ensure adherence to budgets and contracts.
• Provide detailed financial reports to project stakeholders, highlighting variances and recommending corrective actions where needed.
• Assist in collaborating with finance team to monitor capital expenditures (CapEx) related to projects.
• Identify process inefficiencies and recommend improvements based on data analysis.

Stakeholder Engagement

• Act as a liaison between internal teams, vendors, and contractors to ensure seamless communication and alignment on project objectives.
• Facilitate project meetings, capturing key decisions, action items, and next steps.
• Support the coordination of contract negotiations and vendor performance evaluations.
• Work closely with cross-functional teams, including Real Estate, Finance, and Operations, to align project goals and execution strategies.
• Foster a collaborative work environment by sharing insights, best practices, and lessons learned across all functional streams under the Real Estate umbrella.
• Demonstrate a capacity to lead team members toward the successful delivery of projects ensuring accountability of their respective deliverables.
• Support leadership in driving continuous improvement initiatives, ensuring projects are completed efficiently and in alignment with business objectives.
• Support any other ad-hoc real estate functions, including but not limited to leasing, facilities, etc.

Qualifications

• University/College Degree in Business with 3-5 years’ experience in a project management capacity and experience in leading projects across multiple departments.
• Sound knowledge of project management principles and methodologies.
• Excellent communication (both verbal and written), organizational, problem-solving, and analytical skills.
• Experience with project management tools such as Insight and Asana.
• High-level of customer service with demonstrated ability to build and maintain strong working relationships with both internal and external stakeholders.
• Strong financial acumen, with experience in budget tracking, cost analysis, and financial reporting.
• Attention to detail in project management.
• Ability to multi-task, proactively prioritize, and manage workload to complete projects efficiently.
• Ability to work autonomously and manage time effectively.
• Quick learner and adaptable to change.

Key Competencies

Project Management, Organization, Commitment, Initiative, Results Driven, Relationship Management, Discipline & Urgency.

Values

The incumbent is expected to behave in accordance with our Demant Values:

• We create trust – We value opinions, promote inclusion, honesty, integrity, and respect, and keep our promises.
• We are team players – We collaborate, network, take initiative, and help achieve goals.
• We create innovative solutions – We challenge ourselves to improve and find new, value-adding solutions, sharing ideas and insights.
• We apply a can-do attitude – We look for opportunities to win and add value, finding solutions and acting.

Equal Opportunity

At HearingLife Canada, we celebrate diversity and are committed to creating an inclusive environment. We do not discriminate based on race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or other protected statuses. Please contact our Talent Acquisition team if you require accommodations during the interview process.