Administrative Assistant

TRG The Residential Group Downtown Realty; Vancouver; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Professional office environment

Monday to Friday schedule

Job summary

A real estate marketing and brokerage firm in Vancouver is seeking a detail-oriented Office / Operations Administrator to support daily operations and project coordination. The ideal candidate will manage administrative workflows accurately, assist with document preparation, and handle confidential information professionally. This in-office role requires proficiency in Microsoft Office Suite and experience with various digital tools. If you are proactive and organized, we’d love to hear from you!

Qualifications

• Detail-oriented and dependable with strong organizational skills.
• Able to manage administrative workflows accurately.
• Comfortable handling confidential information.
• Familiar with WordPress for content updates.
• Organized, detail-oriented, and discreet with confidential info.

Responsibilities

• Provide day-to-day administrative and operational support.
• Prepare and format documents using Microsoft Office.
• Manage and organize digital and physical filing systems.
• Assist with advertising and marketing-related tasks.
• Maintain digital and physical filing systems.
• Assist with advertising and marketing tasks.
• Support internal communication and virtual meetings.
• Set up and manage Google Workspace, Dropbox, Teams, Zoom.
• Assist with basic website updates (WordPress).
• Track tasks and maintain records.
• Handle confidential information with discretion.
• Support general office and operations as needed.

Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong PDF handling skills (Foxit preferred)

Basic internet and computer literacy

Familiarity with WordPress

CRM familiarity

Image editing basics

Tools

Microsoft Office Suite

Google Workspace

Dropbox

Microsoft Teams

Zoom

Job description

Overview

We’re Hiring: Office / Operations Administrator — 📍 849 Homer St, Vancouver, BC (In-Office) Real Estate Marketing & Brokerage Support
Salary: Negotiable

We’re looking for a dependable, detail-oriented Office / Operations Administrator to support daily office operations, project coordination, and internal systems within a fast-paced real estate marketing and brokerage environment.

This role is ideal for someone who is highly organized, tech-comfortable, and able to manage administrative workflows accurately while handling confidential information with professionalism and discretion.

Key Responsibilities

• Provide day-to-day administrative and operational support
• Prepare, edit, and format documents using Microsoft Office
• Manage PDF files (editing, merging, formatting)
• Operate and manage a commercial multifunction printer (printing, scanning, copying, basic troubleshooting)
• Maintain organized digital and physical filing systems
• Assist with advertising and marketing-related tasks
• Support internal communication and online meetings
• Set up and manage systems including Google Workspace, Dropbox, Microsoft Teams, and Zoom
• Assist with basic website or content updates (WordPress)
• Track tasks, follow up on action items, and maintain records
• Handle confidential and sensitive information with discretion
• Support general office and operations functions as required

Required Skills & Qualifications

Technical & Operational Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Comfortable using Microsoft Paint or similar basic image tools
• Strong PDF handling skills (Foxit preferred; Adobe Acrobat acceptable)
• Ability to operate commercial/multifunction office printers
• Comfortable setting up and managing:

• Google Workspace
• Dropbox
• Microsoft Teams
• Zoom

• Basic internet and computer literacy
• Familiarity with WordPress (content updates or simple edits)

Assets (Not Required, but Considered an Advantage)

• Real estate trading license
• Experience in advertising or marketing coordination
• Experience using CRM systems
• Project management certification or related training
• Basic accounting knowledge or coursework
• Experience in real estate, property management, or professional services

Work Schedule & Environment

• In-office position
• Monday to Friday, 9:00 AM – 5:00 PM
• Professional office environment with collaborative workflow

If you’re organized, proactive, and ready to play a key role in supporting a growing real estate team, we’d love to hear from you.

📩 Apply by sending your resume and a brief introduction via LinkedIn or email [e-mail]

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