Real Estate Deal Processing Adminstrator

myAbode; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A Canadian prop-tech startup is seeking a Real Estate Deal Processing Administrator to provide superior customer service to brokerage clients. The role involves processing transactions, ensuring timely communication with agents, and follows up on the necessary paperwork in a fast-paced environment. Candidates should have 3-5 years of real estate experience, be proficient in Adobe and Microsoft programs, possess excellent organizational skills, and be able to handle multiple priorities effectively.

Qualifications

• 3-5+ years’ experience in the real estate industry is preferred.
• Must have experience using Adobe and Microsoft Outlook.
• Excellent customer service and people skills.

Responsibilities

• Process real estate transactions in Lonewolf software.
• Send commission invoices to lawyers and brokerages.
• Communicate with Branch Managers and Accounting about deals.

Skills

Customer service

Analytical skills

Organizational skills

Adobe proficiency

Microsoft Outlook proficiency

Communication skills

Tools

Lonewolf software

Job description

Join to apply for the Real Estate Deal Processing Administrator role at myAbode

Are you interested in joining a Canadian prop-tech startup leading the charge in real estate innovation? myAbode has big ambitions and we move fast – we’re looking for like minds who take initiative and think outside the box. If you're excited by the potential for significant growth and the chance to make a real impact, this is an opportunity to be part of something big.

About Us

One of the biggest decisions in life is finding a home. Yet, whether you’re buying, selling, or leasing, the process can feel overwhelming and disjointed. The same is true for real estate professionals, who often rely on antiquated systems and even older technology. We believe real transformation can only happen with a connected ecosystem — built for consumers, agents, and brokerages alike.

That’s why we created myAbode. To simplify every part of homeownership, from search to signing.

myAbode may be new, but our roots run deep. Our search platforms —condos.ca,property.ca, andmrloft.ca

— have helped thousands of Canadians find their perfect home. We build integrated tools that simplify each step of the homeownership journey for everyone involved. By empowering consumers and agents with powerful tools, myAbode enables real estate professionals to focus on what they do best: guide people home.

Description

The Deals Administrator is responsible for providing superior customer service to our brokerage service clients while assisting them through the deals processing process.

Responsibilities

• Process real estate transactions— all types of deals (Buying, Listing, Leases, Builder) in Lonewolf software.
• Send commission invoices to lawyers and co-operating brokerages.
• Follow up with other brokerages and lawyers regarding commission cheques.
• Communicate with Branch Managers, Administrators and Accounting regarding trades and agents’ requests.
• Remind and follow up with agents about submitting paperwork (i.e. listing agreements) for deals processing and any other tasks related to the daily function of the deals processing department.
• Candidate should know how to read and understand an Agreement of Purchase and Sale, Agency forms (i.e. buyer representation), FINTRAC ID etc.
• Respond to all agent emails on a timely basis.
• Other duties as assigned by Management.

Talent Specs

• 3-5+ years’ experience in the real estate industry would be an asset
• Must have experience using Adobe and Microsoft Outlook
• Excellent customer service and people skills
• Excellent analytical skills and organizational skills
• Independent worker and team player
• Ability to handle a very busy, fast-paced office setting.
• Excellent verbal, presentation and written communication skills required.
• Ability to handle multiple priorities and tight deadlines.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Sales and Management