Transaction Administrator

Tfn-Realty-1; Vaughan; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Incentive program

Community Supported Agriculture

Engaging social events

Recognition of achievements

Flexibility to value time outside of,?

Job summary

TFN Realty in Vaughan, Ontario, is seeking a Transaction Administrator to support real estate transactions, liaise with agents, and ensure compliant, timely closings. The role is located at our Head Office in Vaughan and is a replacement position with a salary range of $50,000–$60,000 per year.

The ideal candidate has 1–3 years of experience in real estate transaction support, a bachelor’s degree or college diploma, and proficiency in Microsoft Office and Lone Wolf.

Qualifications

• Bachelor's degree or college diploma in a related field.
• 1–3 years of experience supporting real estate transactions, deal administration, or accounting processes.
• Proficiency in Microsoft Suite and Lone Wolf software.
• Demonstrate professionalism, discretion, and attention to detail while meeting deadlines and responding promptly to requests.
• Foster a collaborative, team-first approach and support the broader team in a fast-paced environment.

Responsibilities

• Input and process trade-related documents in Lone Wolf and internal systems.
• Process real estate transactions (resale, pre-construction, leases) from submission to closing.
• Review and maintain transaction documentation, track dates and conditions, manage commissions and deposits.
• Ensure files meet RECO/TRESA, FINTRAC, and brokerage compliance.
• Serve as liaison for agents, providing updates and administrative support for smooth closings.
• Coordinate between agents, legal offices, brokers, and departments to facilitate processing.
• Maintain digital filing systems and assist with internal reports and trust ledger updates.
• Assist with general admin tasks, including front desk support during peak periods.

Skills

Attention to detail

Professionalism

Discretion

Team collaboration

Education

Bachelor's degree or college diploma in a related field

Tools

Lone Wolf

Broker Bay

Microsoft Office

Job description

Your Impact at TFN Realty

TFN Realty is an award-winning, full-service brokerage that led 20% of Ontario’s pre-construction market in 2024 and was recognized as Best Sales Team by NAHB’s The Nationals

We provide a collaborative, growth-driven environment supported by advanced tools, hands-on training, anda strong reputationacross pre-construction and resale.We’relooking for passionate professionals who are eager to help us shape the future of our industry.

The Transaction Administrator is essential to maintaining the smooth processing of real estate transactions, ensuring ongoing support to our agents and internal departments, and upholding our client service standards.

This role islocatedat ourHead Office in Vaughan, ON.This posting is for a replacementposition.The expected annual salary range for this role is $50,000 - $60,000 per year.This position is also eligible to participate in our short-term incentive program.

Please note the compensation information shown above is a general guideline only. Hourly rate is based upon candidate skills, experience, and qualifications, candidate’s geographical location, as well as market and business considerations.

What We Are Looking For

Your drive for excellence and entrepreneurial spirit will be cornerstones of your success.Here’swhat elsewe’dlove to see:

• 1 to 3 years of experience supporting real estate transactions, deal administration, or accounting processes.
• A bachelor’s degree or college diploma in a related field.
• Proficiency in Microsoft Suite and LoneWolf software.
• Demonstrate professionalism, discretion, and attention to detail while meeting deadlines and responding promptly to trade-related requests.
• Foster a collaborative, team-first approach by working effectively with colleagues, demonstrating initiative and adaptability, and supporting the broader team as needed in a fast-paced environment.

You’llStandOut if You Bring:

• Proficiency in Broker Bay is considered an asset.

WhatYou’llBe Doing Each Day

• Input and process all trade-related documents in Lone Wolf and internal systems (e.g., listing agreements, APS, amendments, waivers, commissions).
• Process real estate transactions, including resale, pre-construction, and lease transactions, from deal submission through closing. Review and maintain transaction documentation, track key dates and conditions, administer commission and deposit records, and follow up to ensure all required documentation is complete and accurate.
• Ensure all transaction files meet RECO/TRESA, FINTRAC, and brokerage compliance requirements, including required documentation, record-keeping, and timely resolution of deficiencies.
• Serve as a liaison for agents, providing timely updates and administrative support to ensure smooth closing processes.
• Coordinate between agents, legal offices, cooperating brokerages, and internal departments to facilitate seamless transaction processing.
• Maintain accurate digital filing systems and assist with preparing internal reports, trust ledger updates, and commission breakdowns.
• Assist with general administrative functions as needed, including assisting the front desk during peak periods.

The TFN RealtyExperience:

JoiningTFN Realtymeans joining a team that goes beyond expectations. Not only are we leaders in real estate investment performance, butwe’realso invested in your personal and professional growth. We offer a competitive compensation and benefits package designed to support your success, including:

• The opportunity to collaborate with other skilled and visionary professionals.
• Organic Produce from ourCommunity Supported AgricultureProgram.
• Engaging social eventsthroughout the year to celebrate our team.
• Recognition of achievements and milestonesevery step of the way.
• Acompany that values your timeoutside of work just as much as your time spent at work.

TFN Realtyis an inclusive employer dedicated to building a diverse workforce. We are committed to providing accommodation throughout the recruitment and selection process for any qualified applications under the respective provincial human rights codes. Please advise a member of our team if you require an accommodation to ensure your accessibility needs are accommodated. Any information received relating to accommodation will be addressed confidentially.

Notice of AI Use in Recruitment:

We use AI technology and tools to support streamlining parts of our candidate screening process. Every step involving AI is reviewed and guided by our People & Culture team to ensure objectivity, equity, and compliance with our company policies, federal and provincial/state legislation and create a people-centered experience.

#LI-ONSITE #TFN