Real Estate Administrative Assistant/Receptionist

HomeLife/Cimerman Real Estate Ltd.; Toronto; On-site; CAD 25,485 - 27,552; Full time

Job summary

A local real estate brokerage in Toronto is seeking an experienced Receptionist/Admin to support operations. The ideal candidate has prior experience in a real estate brokerage in Ontario, is proficient in SkySlope, and skilled in handling multiple tasks in a fast-paced environment. Key responsibilities include managing front desk duties, assisting agents with administrative tasks, and implementing marketing initiatives. Competitive compensation offered between $18.50 - $20/hour.

Qualifications

• Minimum 1 year of experience in a real estate brokerage in Ontario.
• Experience drafting Agreements using SkySlope.
• Experience in broker loading listings on TRREB MLS.
• Familiarity with BrokerBay or similar systems.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office.
• Experience using Canva and CapCut is an asset.

Responsibilities

• Draft Agreements and transaction documents using SkySlope.
• Broker load listings and maintain MLS listing data.
• Answer incoming phone calls and assist agents, clients, and visitors.
• Maintain organized digital and physical deal files.
• Monitor transaction timelines and ensure documentation is complete.
• Assist agents with listing documentation and compliance requirements.
• Coordinate appointments, including showings and inspections.
• Manage brokerage social media accounts.
• Produce marketing materials using Canva.
• Assist with video editing using CapCut.

Skills

SkySlope

TRREB MLS

Organizational skills

Communication skills

Microsoft Office

Canva

CapCut

Job description

We are seeking a professional and experienced Real Estate Brokerage Receptionist / Administrator to support the day-to-day operations of our brokerage.

This role requires a candidate with previous real estate brokerage experience in Ontario who is comfortable drafting Agreements using SkySlope and broker loading listings on TRREB MLS.

In addition to transaction administration, the successful candidate will manage front desk reception duties, assist agents with administrative support, and help execute the brokerage’s marketing and social media initiatives.

We are looking for someone highly organized, detail-oriented, and capable of working independently in a fast-paced brokerage environment.

Qualifications

• Minimum 1 year of experience working at a real estate brokerage in Ontario.
• Experience drafting Agreements using SkySlope.
• Experience in broker loading listings on TRREB MLS.
• Familiarity with BrokerBay or similar showing management systems.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office.
• Experience using Canva and CapCut for marketing and social media content is an asset.

Responsibilities

• Draft Agreements and transaction documents using SkySlope.
• Broker load listings and maintain MLS listing data.
• Answer incoming phone calls and assist agents, clients, and visitors at the front desk.
• Maintain organized digital and physical deal files.
• Monitor transaction timelines and ensure documentation is complete.
• Assist agents with listing documentation and compliance requirements.
• Coordinate appointments, including showings, inspections, and open houses.
• Manage brokerage social media accounts according to a weekly posting schedule.
• Produce marketing materials, including flyers, social media posts, and announcements using Canva.
• Assist with short-form video editing using CapCut for social media content.
• Support the brokerage with various administrative and marketing initiatives.

Job Details

• Location: Toronto
• Position: Full-time

Hours

• Monday to Friday: 12:00 PM to 7:00 PM
• Saturday and Sunday: 10:00 AM to 3:00 PM

Compensation

$18.50-$20/hour

How to Apply

Interested applicants are invited to submit your resume to [e-mail].
Please include in your application the brokerage or brokerages you previously worked for and your experience drafting Agreements and broker-loading listings.
Applicants without previous real estate brokerage experience in Ontario will not be considered.