Rates Coordinator

Manitoulin Transport; Mississauga; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive wages

Comprehensive benefits program

Profit sharing opportunities

Growth and advancement opportunities

Job summary

Vision Transportation in Mississauga is seeking a Rates Coordinator to support the rates team by ensuring customer charges match established rate agreements. This full-time, on-site role runs Monday to Friday, 8:30am–5:00pm, with responsibilities spanning billing and administration to maintain accurate pricing and records.

You will review invoices, determine tariff applicability, verify weights and charges, and collaborate with Dispatch to resolve discrepancies.

Qualifications

• 1-2 years in an office environment.
• Extremely detail oriented.
• Ability to work in a fast-paced environment.
• Mathematically adept.

Responsibilities

• Process invoices and verify charges against quotes or tariffs.
• Determine if orders auto-rate from existing tariffs or require manual rating.
• Verify weight/cube/footage is correctly applied for rating.
• Assess whether additional accessorial charges (e.g., tailgate) are needed.
• Set the order status to CREATE after billing is verified.
• Investigate discrepancies with Dispatch to reach resolution.
• Update Rates Sheet and ensure current information is reflected in systems.
• Run Zero-Rated Status Reports daily.
• Monitor and route emails across communication platforms (e.g., TMW).
• Assign emails to teammates and ensure timely follow-up.

Skills

Detail oriented

Fast-paced

Numerical aptitude

Tools

Microsoft Office

Google Suite

TruckMate / TMW

Job description

Company Description

At Vision Transportation, we are committed to providing you with top quality transportation services with a personal touch. Our clients’ shipments from bus parts to food product are delivered safely, securely and on time throughout our service area. Plus, we offer cost-effective solutions that work within your time frames and your budget.

Job Description

We are currently looking for a RATES COORDINATOR for our Mississauga head office.

The purpose of this position is to support the administration of the rates team by verifying that customer charges are accurate and according to established rate agreements.

This is a full-time, onsite position, Monday to Friday, 8:30am - 5:00pm

What you will be doing:

BILLING:

• Process invoices following company standard procedures. Review orders in the system with status of “DELIVERED” (D) to ensure the amount billed to the customer matches the agreed upon spot quote or tariff.
• Review the bill to determine if the order should auto rate from an existing rate tariff or needs to be manually rated.
• Determine if the correct weight/cube/footage is being applied for rating.
• Determine if additional accessorial charges need to be applied, e.g. tailgate.
• Once the correct amount for billing has been verified, set the order status to “CREATE” (C).
• Investigate and follow up on discrepancies with Dispatch until resolution.

ADMINISTRATION:

• Update global Rates Sheet provided by Sales, ensuring information is accurate current.
• Run Zero-Rated Status Report daily.
• Monitor communication group email boxes, and ensure items are being addressed in a timely manner, including other communication platforms such as TMW.
• Assign emails to corresponding teammates, as required.
• Ensure records and systems are updated, as related to area of responsibility to ensure all business intelligence remains accurate and current.

Qualifications

Ideally, you will possess the following skills and requirements:

• 1 - 2 years in an office environment
• Extremely detail orientated
• Ability to work in a fast-paced environment
• Mathematically adept

You will be familiar with the following software:

• Microsoft Office Suite
• Google Suite for Business
• TruckMate (TMW)

Additional Information

What do we offer to you?

• Competitive Wages
• Comprehensive Benefits Program
• Profit Sharing Opportunities
• Opportunities for growth and advancement

Salary: $50,000 - $55,000