Purchasing & Supply Chain Specialist (3-Month)

UFA Co-operative; Calgary; On-site; CAD 42,000 - 64,000; Part time

Job summary

UFA Co-operative in Calgary, Alberta, is seeking a Purchasing & Supply Chain Administrator for a 3-month contract. You will manage purchase orders, vendor communications, and accounts payable support to ensure accurate and timely procurement and invoicing.

This role requires strong attention to detail, excellent communication with vendors and internal teams, and the ability to balance multiple priorities in a fast-paced environment.

Qualifications

• Diploma or post-secondary education in Business, Supply Chain, Accounting, Finance, Agriculture, or related field.
• Minimum 2 years of experience in purchasing, vendor administration, customer service, supply chain, or related environment.
• Experience with SAP, Dynamics 365, and Microsoft Excel is an asset.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication with vendors, customers, and internal stakeholders.
• High attention to detail and accuracy.
• Ability to work independently and in a fast-paced environment.

Responsibilities

• Execute materials requirements planning and purchasing activities, ensuring timely procurement within budget and maintaining inventory levels.
• Coordinate procurement and inventory movements with Operations and Sales, communicating order status and solutions.
• Create, maintain, and monitor purchase orders and transfer orders with accurate quantities, pricing, and delivery dates.
• Manage day-to-day vendor relationships, including order confirmations, Incoterms, delivery schedules, and invoicing coordination.
• Support accounts payable by reviewing invoice exceptions and resolving discrepancies with Finance and vendors.
• Track vendor performance and elevate recurring issues to Product Strategy as appropriate.
• Provide responsive customer service by investigating orders, deliveries, returns, and warranty concerns.
• Maintain complete purchasing, vendor, receiving, and invoice records per SOPs and internal controls.

Skills

Organizational skills

multitasking

communication

vendor relationships

Education

Business / Supply Chain related diploma

Tools

SAP

Dynamics 365

Microsoft Excel

Job description

UFA Co-operative in Calgary, Alberta, is seeking a Purchasing & Supply Chain Administrator for a 3-month contract. You will manage purchase orders, vendor communications, and accounts payable support to ensure accurate and timely procurement and invoicing.

This role requires strong attention to detail, excellent communication with vendors and internal teams, and the ability to balance multiple priorities in a fast-paced environment.