Purchasing & Supply Chain Administrator (3-month contract)

UFA Co-operative; Calgary; On-site; CAD 42,000 - 64,000; Part time

Job summary

UFA Co-operative in Calgary, Alberta, is seeking a Purchasing & Supply Chain Administrator for a 3-month contract. You will manage purchase orders, vendor communications, and accounts payable support to ensure accurate and timely procurement and invoicing.

This role requires strong attention to detail, excellent communication with vendors and internal teams, and the ability to balance multiple priorities in a fast-paced environment.

Qualifications

• Diploma or post-secondary education in Business, Supply Chain, Accounting, Finance, Agriculture, or related field.
• Minimum 2 years of experience in purchasing, vendor administration, customer service, supply chain, or related environment.
• Experience with SAP, Dynamics 365, and Microsoft Excel is an asset.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication with vendors, customers, and internal stakeholders.
• High attention to detail and accuracy.
• Ability to work independently and in a fast-paced environment.

Responsibilities

• Execute materials requirements planning and purchasing activities, ensuring timely procurement within budget and maintaining inventory levels.
• Coordinate procurement and inventory movements with Operations and Sales, communicating order status and solutions.
• Create, maintain, and monitor purchase orders and transfer orders with accurate quantities, pricing, and delivery dates.
• Manage day-to-day vendor relationships, including order confirmations, Incoterms, delivery schedules, and invoicing coordination.
• Support accounts payable by reviewing invoice exceptions and resolving discrepancies with Finance and vendors.
• Track vendor performance and elevate recurring issues to Product Strategy as appropriate.
• Provide responsive customer service by investigating orders, deliveries, returns, and warranty concerns.
• Maintain complete purchasing, vendor, receiving, and invoice records per SOPs and internal controls.

Skills

Organizational skills

multitasking

communication

vendor relationships

Education

Business / Supply Chain related diploma

Tools

SAP

Dynamics 365

Microsoft Excel

Job description

Department:Supply Chain and Distribution
Employment Type:Temporary
Requisition ID:2087

Position Summary

UFA is looking for a Purchasing & Supply Chain Administrator (3-month contract) to join our team!

Reporting to the Supervisor, Supply Chain Planning, the Supply Chain Administrator provides accounts payable, vendor management, purchasing, and customer service support to help ensure accurate, efficient supply chain operations.

The role manages purchase orders and vendor communications, coordinates inventory movements, validates invoices, and resolves pricing, quantity, receiving, and payment discrepancies. Working closely with Finance, Operations, Sales, Transportation, and suppliers, this position helps maintain accurate accounts payable processes, reliable product flow, and responsive service for internal and external customers.

This fast-paced position requires strong organization, attention to detail, sound follow-through, and the ability to manage competing priorities while building productive vendor relationships and delivering exceptional customer service.

This position is located in Calgary at UFA's Westmount Campus and may have the potential to be extended.

Key Responsibilities

• Execute materials requirements planning and purchasing activities, ensuring timely procurement within budget and maintaining appropriate inventory levels to support customer demand.

• Coordinate procurement and inventory movements with Operations and Sales, proactively communicating order status, delays, and solutions to internal customers.
• Create, maintain, and monitor purchase orders and internal transfer orders, confirming quantities, pricing, terms, and delivery dates are accurate and aligned with customer requirements.
• Manage day-to-day vendor relationships, including order confirmations, Incoterms, delivery schedules, documentation, and coordination with Transportation for inbound deliveries and backhauls.
• Support accounts payable by reviewing invoice exceptions and collaborating with Finance, Operations, and vendors to resolve pricing, quantity, receipt, shortage, freight, and damaged-goods discrepancies promptly.
• Track and follow up on vendor performance, including on-time delivery, order accuracy, responsiveness, pricing, and compliance with contract terms; elevate recurring issues to Product Strategy as appropriate.
• Provide responsive customer service by investigating order, delivery, return, and warranty concerns, coordinating solutions with vendors and internal teams, and minimizing disruption to customers.
• Maintain complete and accurate purchasing, vendor, receiving, and invoice records in accordance with UFA standard operating procedures, internal controls, and business processes.
• Perform additional job-related duties as required, with a consistent focus on customer service, vendor accountability, operational efficiency, and financial accuracy.

Qualifications

• A diploma or post-secondary education in Business, Supply Chain, Accounting, Finance, Agriculture, or a related field is an asset.
• A minimum of 2 years of experience in purchasing, vendor administration, customer service, supply chain, or a related environment.

• Experience with SAP, Dynamics 365, and Microsoft Excel is considered an asset.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication skills with the ability to build relationships with vendors, customers, and internal stakeholders.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.
• Comfortable working in a very fast paced, changing environment with a heavy workload.
• Self-motivated, able to work both independently and within a team environment.
• Proficiency in MS Office, with experience in materials management, demand forecasting software, and data analysis tools.

You and UFA. Let's Grow Together.

UFA is one of Canada's largest and most progressive agricultural co-operative. We're a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we're proud to support the industries and communities that drive Western Canada's economy. We need your skills, expertise and ideas to help us keep growing.

• A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
• Recognized and Rewarded for Your Performance - At UFA, success is shared. You'll own your work and be recognized for both individual and organizational results.
• Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
• We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths.

Diversity Equity, and Belonging

At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [e-mail].

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We thank all applicants for their interest. Only those selected for an interview will be contacted.