Buying and Sales Coordinator

Fresh Direct Produce Ltd.; Calgary; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Annual salary review

Bonus program

Group health benefits

Development opportunities

Job summary

Fresh Direct Produce Ltd. in Calgary is seeking a Buying & Sales Coordinator to support the Procurement team with purchasing, coordination, and admin tasks for fresh produce.

You will assist order entry, pricing, inventory coordination, and customer programs while collaborating with Buying, Sales, Operations, and Import teams. This role suits a proactive individual who enjoys cross-functional work and has initiative to contribute across the business.

Qualifications

• Post-secondary education in Business Administration, Supply Chain Management, Commerce, or equivalent.
• Minimum one year of experience in purchasing, buying support, sales coordination, customer service, or admin.
• Experience in produce/food service wholesale distribution preferred; ERP systems are an asset.

Responsibilities

• Assist buyers with purchase order entry, truck dispatch coordination, border docs, supplier maintenance, and reporting.
• Support purchasing for product categories, including pallet bookings, transfers, and promotions.
• Coordinate with Import team for import planning and enter customer orders accurately.
• Prepare invoices, credit notes, and related documentation.
• Provide backup support to Quality Control and other admin duties as needed.

Skills

Analytical

Numerical skills

Communication

Customer focus

Team oriented

Education

Business Administration

Supply Chain Management

Commerce

Tools

Excel

Outlook

Word

ERP systems

Job description

Are you looking to be part of a dynamic and entrepreneurial team? As one of Canada's Best Managed Companies, we're looking for a strong team player to join our Calgary Procurement team.

As Buying & Sales Coordinator, you'll support the Procurement team in the purchasing, coordination, and administration of fresh produce, while helping deliver great service to our customers. You'll work closely with the Buying, Sales, Operations, and Import teams, assisting with order entry, customer programs, pricing, inventory coordination, and day-to-day administrative support. This role is a great fit for someone with initiative who enjoys getting involved in different parts of the business.

RESPONSIBILITIES

Purchasing & Operational Support

• Assist buyers with purchase order entry, truck dispatch coordination, border documentation, supplier maintenance, and reporting.
• Support purchasing for assigned product categories (herbs, mushrooms, garlic, salads, and others), including pallet bookings, product transfers, and opportunity buys.
• Support import planning by coordinating with the Import team.
• Capture product photographs as required.
• Process and enter customer orders — including key accounts and special requests — ensuring accuracy and timely fulfillment.
• Support customer programs, promotions, special pricing, price lists, and advertisements.
• Monitor inventory levels to support customer commitments and provide customer service to key and smaller accounts.
• Prepare sales orders for front sales customers and assist with setting up new customer accounts.

Administrative Support

• Prepare invoices, credit notes, and related documentation.
• Coordinate meetings, prepare materials, and record minutes as needed.
• Provide backup support to the Quality Control team during vacations and peak periods.
• Perform other administrative and operational duties as assigned.

WHAT YOU BRING

• Post-secondary education in Business Administration, Supply Chain Management, Commerce, or a related field, or an equivalent combination of education and experience.
• Minimum one (1) year of experience in purchasing, buying support, sales coordination, customer service, or an administrative role.
• Experience in the produce, food service, wholesale, or distribution industry is preferred; experience with ERP systems is an asset.
• Strong analytical and numerical skills, with the ability to interpret pricing, inventory, and sales data.
• Excellent organizational and time management skills, with strong attention to detail and accuracy.
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.
• Strong communication skills, a customer‑focused mindset, and a self‑motivated, team‑oriented attitude.

WE OFFER

• Annual salary review
• Bonus program
• Group health benefits
• Development opportunities

Thank you for your interest in Fresh Direct Produce! Creating Fresh Solutions!