Contracts Administrator - Purchasing, Pacific Link (Contract)

Trans Mountain; Calgary; On-site; CAD 70,000 - 90,000; Full time

Job summary

Trans Mountain Corporation is seeking a Contracts Administrator, Purchasing for the Pacific Link contract portfolio in Calgary. This in-office role supports procurement processes, documentation, and vendor coordination across the project portfolio.

The successful candidate will have at least 3 years in purchasing/procurement, strong communication, and proven organizational skills, with willingness to travel and work with diverse stakeholders in a fast-paced environment.

Qualifications

• Post-secondary education in Supply Chain Management or related discipline.
• Minimum of 3 years of related experience supporting purchasing, procurement, contract administration, or supply chain functions.
• Experience working with external stakeholders and in conflict resolution.
• General Oil and Gas product knowledge with Pipelines and Terminals is considered an asset.
• Strong understanding of procurement principles, contract administration practices, and commercial documentation requirements.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Responsibilities

• Provide purchasing and contract administration support for procurement activities across the Pacific Link project portfolio.
• Coordinate and administer procurement documentation, bid packages, purchase orders, contracts, amendments, and associated records.
• Support competitive solicitation processes, including RFx preparation, issuance, bidder communications, receipt of submissions, and record management.
• Maintain procurement and contract files, ensuring documentation is complete, accurate, auditable, and aligned with corporate governance requirements.
• Assist with commercial evaluations, contract award documentation, approvals, and execution activities.
• Support contract administration activities including correspondence management, invoice processing, change documentation, reporting, and close-out requirements.
• Monitor purchasing and contract milestones, deliverables, and action items, escalating risks or issues when appropriate.
• Collaborate with Project Management, Engineering, Finance, Legal, Indigenous Relations, and other key stakeholders to facilitate procurement and contracting activities.
• Contribute to continuous improvement initiatives, process documentation, and reporting requirements within the Supply Chain Management project function.
• Ensure procurement and contracting activities are conducted in accordance with organizational policies, procedures, and business practices, and are compliant with relevant regulations.

Skills

Effective communication skills

Proven organizational skills

Conflict resolution

Procurement principles

Contract administration practices

Education

Post-secondary education in Supply Chain Management or related discipline

Job description

Trans Mountain Corporation is seeking a Contracts Administrator, Purchasing for the Pacific Link contract portfolio in Calgary. This in-office role supports procurement processes, documentation, and vendor coordination across the project portfolio.

The successful candidate will have at least 3 years in purchasing/procurement, strong communication, and proven organizational skills, with willingness to travel and work with diverse stakeholders in a fast-paced environment.