Purchasing & Inventory Coordinator

DataDrill Communications Inc; Calgary; Hybrid; CAD 52,000 - 68,000; Full time

Job summary

DataDrill Communications Inc. in Calgary is seeking a Purchasing & Inventory Coordinator to streamline sourcing, receiving, and tracking of equipment and supplies.

You will build vendor relationships, manage purchase orders, and maintain accurate inventory records to support operations. The role emphasizes attention to detail, strong organizational skills, and the ability to work collaboratively with Accounting and Operations.

Qualifications

• Experience in purchasing support, inventory control, and orders recording.
• Proficiency with Microsoft Office and basic Excel; capable of learning new software.
• Clear written and verbal communication; able to work with suppliers and internal teams.
• 1–2 years of related experience in purchasing support or administration.
• Post-secondary education in business administration, supply chain, logistics, accounting, or related area.

Responsibilities

• Purchase support: gather quotes, prepare orders, track progress and delays.
• Inventory & receiving: verify shipments, update records, check stock levels, counts.
• Administration & budget: prepare cost comparisons and routine reports; coordinate with departments.

Skills

Organizational skills

Attention to detail

Data entry accuracy

Vendor coordination

Inventory control

Microsoft Office

Education

Post-secondary education in business/SCM

Certificate/diploma in related field

Tools

Microsoft Office

Excel

Job description

DataDrill Communications Inc. is a communications rental service company delivering custom remote communication solutions to clients operating in challenging and remote environments across multiple industries, including Oil & Gas, Mining, Construction, and Industrial operations.

For over 25 years, DataDrill has supported customers by providing reliable communication systems in locations where connectivity is critical. We take pride in delivering high-quality communication solutions safely while maintaining exceptional customer service and long-term client relationships.

** We are currently seeking a Purchasing & Inventory Coordinator to join our team in Calgary

The Purchasing & Inventory Coordinator is responsible for managing the company's purchasing and inventory functions to ensure equipment, materials, and supplies are sourced, purchased, received, tracked, and reconciled accurately and efficiently.

This role develops strong vendor relationships, sources products and services, negotiates pricing and payment terms, processes purchase orders, maintains inventory accuracy, and supports capital expenditure tracking. Working closely with Accounting and Operations, the successful candidate helps ensure inventory integrity, cost control, and timely procurement to support business operations.

These responsibilities are currently shared across departments, and you will help bring the day-to-day work together in one dedicated role. Training on our equipment, systems, and processes will be provided, with support from the team as you learn

What You Will Do

Purchasing Support

• Request supplier quotes and gather pricing, availability, and delivery information for the team to review.
• Prepare purchase orders and place approved orders, following company purchasing and approval procedures.
• Track outstanding orders, follow up with suppliers, and keep the team informed of delays.
• Help follow up on shortages, damaged goods, returns, and pricing or invoice discrepancies, with support when needed.
• Keep quotes, purchase orders, packing slips, and related records organized.

Inventory & Receiving

• Receive and check incoming shipments against purchase orders and packing slips.
• Enter new equipment and update inventory and asset records accurately and promptly.
• Check stock levels and flag items that may need to be reordered.
• Assist with regular inventory checks and annual physical counts.
• Help investigate inventory differences and provide supporting records to Accounting and Operations.

Administration & Budget Support

• Gather quotes and prepare simple cost comparisons for department managers and annual equipment budget planning.
• Update tracking sheets for approved equipment purchases and actual costs.
• Prepare basic purchasing and inventory reports and maintain supporting documentation.
• Work with other departments to confirm purchasing needs and priorities.
• Share practical suggestions to help improve existing purchasing and inventory routines.

Skills & Qualifications

Strong organizational skills, attention to detail, and accuracy in data entry and recordkeeping.

• Ability to prioritize daily tasks, meet deadlines, and follow through on outstanding orders and requests.
• Proficiency with Microsoft Office, including email and basic Excel spreadsheets, and the ability to learn new software.
• Clear written and verbal communication skills and the ability to work effectively with suppliers and internal departments.
• Ability to work independently on routine tasks, seek clarification when needed, and adapt to changing priorities.
• One to two years of related experience in purchasing support, inventory control, shipping and receiving, or administration involving orders and inventory records.
• Some post-secondary education or training in business administration, supply chain, logistics, accounting, or a related area. A certificate, diploma, or relevant coursework is suitable.

Why Join Our Team?

At our company, you'll be more than just an employee—you'll be an important part of a close-knit team where your contributions are valued and your ideas are encouraged.

You’ll have the opportunity to work across multiple areas of the business, build strong vendor partnerships, contribute to continuous improvement initiatives, and play a key role in ensuring our operations run efficiently. If you're someone who enjoys taking ownership, building relationships, solving problems, and making a meaningful impact, we'd love to hear from you.

Our values—Family, Honesty, Accountability, Excellence, and Teamwork—guide how we work with our customers and each other.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

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DataDrill Communications Inc.