Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)-EN

Guillevin; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible group insurance plan

Free health resources available 24/7

Group RRSP with employer contribution

Postsecondary Scholarship Program

Charging terminals available at facilities

Years of Service Recognition Program

Job summary

Guillevin in Calgary, Alberta, is seeking an Operations Coordinator to handle purchasing, logistics, inside sales, and warehouse support. The ideal candidate should have over 3 years of experience in relevant fields and possess strong organizational and multitasking skills. Responsibilities include managing supplier relationships, coordinating shipments, assisting sales inquiries, and maintaining inventory accuracy. The position offers a comprehensive benefits plan, including insurance and a group RRSP with employer contributions.

Qualifications

• 3+ years of experience in operations, logistics, purchasing, or inside sales.
• Proficiency in Microsoft Office, ERP experience is an asset.
• Ability to work independently and as part of a team.

Responsibilities

• Assist in sourcing, purchasing, and order placement of materials.
• Plan and coordinate inbound and outbound shipments.
• Respond to customer inquiries and provide product/service information.
• Assist with receiving, organising, and tracking inventory.

Skills

Strong organisational skills

Multitasking

Excellent communication

Problem-solving

Tools

Microsoft Office (Excel, Outlook, Word)

ERP systems

Job description

Location

Calgary, Alberta

Job Status

Regular, Full time

Job Description

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

This is an important multi-function role in a Business Centre reporting to the Business Centre Manager. We are seeking a highly organized and versatile Operations Coordinator to support multiple business functions, including purchasing, logistics, inside sales, and warehouse operations. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities, and is comfortable wearing multiple hats.

Main Responsibilities

Purchasing & Vendor Management

• Assist in sourcing, purchasing, and order placement of materials and equipment.
• Coordinate with suppliers on pricing, availability, and delivery timelines.
• Track purchase orders and ensure timely receipt of goods.
• Manage inventory write-downs with manager assistance to minimize financial impact.
• Analyse and quickly correct inventory discrepancies.
• Work with the Business Centre Manager and salespeople to evaluate new products and product lines, and recommend them.
• Maintain the integrity of special SKU costs in the system.
• Keep supplier data (special costing, lead-time, etc.) up-to-date.
• Create new stock SKUs when needed.

Logistics & Inventory Coordination

• Plan and coordinate inbound and outbound shipments.
• Work with freight carriers and logistics partners to ensure cost-effective delivery.
• Monitor inventory levels and assist in stock replenishment planning.
• Organise and coordinate shipment paperwork for international shipments with broker for timely clearance.
• Book pick-ups for local and cross-border shipments.
• Obtain quotes and arrange shipments with freight forwarders.
• Monitor shipments until final delivery.
• Review freight invoices.
• Resolve claims for damaged shipments.

Inside Sales Support

• Respond to customer inquiries and provide product/service information.
• Prepare quotes, process sales orders, and follow up with customers.
• Support the sales team with administrative and coordination tasks.

Warehouse Support

• Assist with receiving, organising, and tracking inventory.
• Ensure accurate documentation of incoming and outgoing materials.
• Support periodic inventory counts and reconciliation.

Qualifications

• 3+ years of experience in operations, logistics, purchasing, or inside sales.
• Strong organisational and multitasking skills.
• Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset.
• Excellent communication and problem-solving abilities.
• Ability to work independently and as part of a team.

Preferred Skills

• Experience in supply chain or distribution environment.
• Familiarity with inventory management systems.
• Customer service or inside sales experience.

Key Competencies

• Attention to detail.
• Time management and prioritisation.
• Adaptability and willingness to learn.
• Strong work ethic and accountability.

Benefits

• Flexible group insurance plan, customizable to your needs.
• Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP).
• Group RRSP with employer contribution and TFSA.
• Postsecondary Scholarship Program for employee children.
• Charging terminals available at facilities.
• Years of Service Recognition Program.