PURCHASING AND PROCUREMENT COORDINATOR

La Vie en Rose Inc.; Montreal; On-site; CAD 55,000 - 75,000; Full time

Job summary

La Vie en Rose Inc. is seeking a Procurement Coordinator to support the Goods and Services needs across Canadian and U.S. stores and the Head Office. You will contribute to negotiations, supplier follow-ups, and ensure high service levels for stores and internal teams.

In this role, you will coordinate store requests, explore new suppliers, monitor inventories, and help implement efficient procurement processes. Fluency in French and English and strong Excel skills are essential.

Qualifications

• High school diploma required.
• Fluency in English and French.
• Proficient in Microsoft Excel and Outlook.
• Good knowledge of SharePoint.

Responsibilities

• Negotiate and follow up on supply purchasing contracts, including terms, deadlines, and supplier communications.
• Coordinate store and Head Office supply requests, including urgent or non-standard requests.
• Support U.S. stores with procurement needs and operational follow-ups.
• Review products, services, and solutions to meet operational needs of stores and internal partners.
• Identify new suppliers in Canada or internationally based on needs or opportunities for improvement.
• Monitor supply inventories according to established schedules.
• Assist with the implementation and improvement of store requests, supplies, and follow-ups.
• Perform data entry and follow up on returns, warranties, or issues related to items shipped to stores.
• Maintain proactive communication and provide excellent service to stores and internal teams.
• Perform other related duties as required.

Skills

Bilingual French & English

Interpersonal skills

Education

High school diploma

Tools

Excel

Outlook

SharePoint

Job description

Job Purpose

Reporting to the Director, Procurement – Goods and Services, the incumbent supports the procurement needs of Canadian and U.S. stores, as well as the Head Office, by contributing to contract negotiations and supplier follow-ups based on operational needs, while ensuring a high level of service to stores and Head Office teams.

Key Responsibilities

• Negotiate and provide administrative follow-up on supply purchasing contracts, including national agreements, purchasing terms and conditions, deadlines, and supplier communications.
• Follow up on supply requests from stores and Head Office, including special, urgent, or non-standard requests, by coordinating the necessary actions with suppliers, the Distribution Centre, and internal departments.
• Support U.S. stores with their procurement needs and specific operational follow-ups.
• Review products, services, and solutions to ensure they meet the operational needs of stores, Head Office, and internal partners.
• Research and identify new suppliers, in Canada or internationally, based on operational needs, procurement challenges, or opportunities for improvement.
• Participate in the monitoring of supply inventories according to established schedules.
• Negotiate and provide administrative follow-up on assigned service contracts, including deadlines, renewals, and supplier communications.
• Participate in the implementation and improvement of processes related to store requests, supplies, and operational follow-ups.
• Perform data entry and follow up on returns, warranties, or issues related to specific items shipped to stores.
• Maintain proactive communication and provide excellent service to stores and internal teams.
• Perform any other related duties as required by the department.

Your Profile

• Collaborative mindset: You enjoy working with different partners and building positive relationships.
• Organization and attention to detail: You can manage multiple requests and follow-ups efficiently while maintaining a high level of accuracy.
• Initiative: You take ownership, propose solutions, and know how to move projects and files forward independently.
• Proactivity: You anticipate needs and identify opportunities to improve processes and find effective solutions.
• Interpersonal skills: You communicate with ease, tact, and professionalism.
• Customer-focused: You are committed to responding effectively to the needs of stores and internal teams.

Requirements

• High school diploma;
• Fluency in both French and English;
• Excellent knowledge of Microsoft Office, particularly Excel and Outlook;
• Good knowledge of SharePoint.

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