PROCUREMENT SPECIALIST (EN)

PeopleFind; Montreal (administrative region); On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Employee benefits

Job summary

PeopleFind is recruiting a Procurement Specialist to coordinate purchasing for our retail stores, Head Office and Distribution Centre in the Montreal area. This on-site role reports to the Director of Procurement, Construction and Maintenance and focuses on supplier negotiations, inventory control and timely replenishment.

The ideal candidate has at least two years of purchasing experience, strong analytical and negotiation skills, and fluency in French and English.

Qualifications

• At least two years of purchasing or procurement experience.
• Experience with inventory management and replenishment.
• Experience sourcing and evaluating suppliers.
• Exposure to multi-location, retail or distribution environments is a plus.
• Fluency in English and French is required.

Responsibilities

• Negotiate product pricing, terms and service with current and prospective suppliers.
• Identify alternative suppliers and source for high-volume needs.
• Maintain supplier, product and costing data within company systems.
• Monitor inventory and coordinate replenishment to avoid stockouts.
• Support stores and head office by responding to routine supply requests.
• Prepare monthly reports on negotiated purchases and inventory position.
• Assist in improving purchasing processes and controls.

Skills

Purchasing and procurement

Negotiation skills

Inventory management

Analytical skills

Time management

Microsoft Excel

Tools

Inventory management systems

ERP systems

Job description

PROCUREMENT SPECIALIST (EN)

Montreal Area (On-Site)

Competitive Compensation, Commensurate with Experience + Benefits

Please apply for this position only if:

• you have at least two years of purchasing or procurement experience.
• You have experience with inventory management and replenishment.
• You possess strong supplier-negotiation and analytical skills.
• You are fluently bilingual in French and English.

This is a full-time position. Occasional visits to retail locations will be required.

ABOUT THE COMPANY

Our client is a well-established Canadian multi-unit retailer with a Head Office, Distribution Centre and network of retail locations.

THE OPPORTUNITY

PeopleFind Inc. is recruiting a Procurement Specialist to coordinate the purchasing of supplies for the company’s retail stores, Head Office and Distribution Centre.

Reporting to the Director of Procurement, Construction and Maintenance, you will negotiate with suppliers, identify sourcing opportunities, monitor inventory levels and help ensure that products and supplies are available when required.

This is a hands‑on procurement position requiring strong organizational, inventory-management and supplier‑negotiation capabilities. You will also support special projects, improve purchasing processes and provide guidance to other members of the Procurement Department.

KEY RESPONSIBILITIES

Purchasing and Supplier Negotiations

• Negotiate product pricing, fees, purchasing terms and service arrangements with current and prospective suppliers.
• Proactively identify and evaluate alternative suppliers for existing purchases.
• Source new suppliers for high-volume purchasing requirements.
• Recommend opportunities to reduce costs by assessing product specifications, actual costs and departmental requirements.
• Identify potential suppliers in China and evaluate the advantages and disadvantages of direct international sourcing compared with domestic purchasing.
• Maintain accurate supplier, product and costing information within the company’s systems.
• Verify that supplier invoices correspond with purchase orders before forwarding them to the Accounting Department.
• Develop and maintain productive relationships with suppliers.

Inventory Management and Replenishment

• Analyze product consumption and coordinate replenishment to maintain appropriate inventory levels.
• Ensure sufficient stock is available to prevent interruptions to store, Head Office and Distribution Centre operations.
• Evaluate purchasing and logistics timelines for high-volume products, including initial orders and replenishment orders.
• Assess the warehouse space required for supplies and incoming inventory.
• Coordinate and maintain the monthly inventory-counting process with the Supply Warehouse Team.
• Negotiate arrangements with suppliers concerning the storage of inventory until orders are ready to be shipped.
• Analyze inventory activity and identify strategic opportunities for future purchases.
• Develop, maintain and update inventory and pricing databases.

Internal Service and Operational Support

• Support the Procurement Team in responding to routine supply requests from retail locations.
• Ensure special requests from stores and Head Office are addressed effectively and within established timeframes.
• Review supply-ordering processes for the stores and Head Office and recommend improvements.
• Obtain feedback from stores concerning frequently used products.
• Identify and address product-quality concerns, ineffective products and other recurring supply issues.
• Help ensure a high level of service for employees at the stores, Head Office and Distribution Centre.

Reporting and Departmental Support

• Prepare monthly reports for the Director outlining negotiated purchases, supplier quotations, commercial terms and the company’s current inventory position.
• Keep the Director informed of supplier discussions and involve the Director in meetings when required.
• Serve as a procurement resource for the team, providing guidance and support when needed.
• Participate in the ongoing improvement of departmental processes, procedures and controls.
• Support special purchasing and procurement projects as assigned.
• Follow all company policies and procedures, including those concerning loss prevention, health and safety, and human resources.

QUALIFICATIONS

Required Experience

• At least two years of purchasing or procurement experience.
• Experience managing inventory, replenishment or supplies.
• Experience using inventory-management tools or systems.
• Experience working in a similar multi-location, retail, distribution or corporate purchasing environment is considered a strong asset.
• Exposure to international sourcing, including sourcing from China, is considered an asset.

Skills and Competencies

• Strong supplier-sourcing and negotiation skills.
• Sound inventory-management and analytical capabilities.
• Strong Microsoft Office skills, particularly Microsoft Excel.
• Excellent organizational and time-management skills.
• Ability to manage multiple responsibilities and adjust priorities quickly.
• Strong attention to detail and commitment to accuracy.
• Excellent interpersonal and communication skills.
• Ability to develop effective relationships with suppliers and internal stakeholders.
• Proactive, resourceful and service-oriented approach.
• Ability to work effectively both independently and as part of a team.

Language Requirements

• Fluency in French and English is required.

OTHER REQUIREMENTS

• This is a full-time, on-site position.
• The position involves a combination of sitting, walking and standing.
• Occasional travel to retail locations, representing approximately 10 percent of working time, will be required.

COMPENSATION

The company offers competitive compensation commensurate with experience, together with employee benefits.

APPLICATION PROCESS

All résumés and inquiries will be handled with strict confidentiality.