Invoice Purchasing Administrator

Agilus by Synergie; Edmonton; On-site; CAD 50,000 - 60,000; Full time

Job summary

Agilus by Synergie is seeking a detail-oriented Purchasing Administrator in Edmonton to support purchasing operations, invoices, and vendor communications. The role involves data accuracy, 3-way matching, and ERP entries to ensure smooth material flows for construction projects.

The ideal candidate has a Diploma or degree in a related field and 1–2 years of purchasing or accounts payable experience. A collaborative team environment and a stable office-based schedule are offered.

Qualifications

• Diploma or degree in Business Administration, Supply Chain Management, Accounting, or a related field.
• 1-2 years of experience in purchasing, procurement, accounts payable, or administrative support.
• Experience processing invoices and coordinating purchase documentation.
• Strong proficiency with Microsoft Office, particularly Excel.
• Experience with ERP systems such as Vista, Viewpoint, Coupa, SAP, or similar platforms.

Responsibilities

• Process supplier invoices through accurate 3-way matching of purchase orders, receipts, and invoices.
• Review, reconcile, and maintain receiving documentation daily.
• Enter purchasing and receiving information into ERP systems with high accuracy.
• Investigate and resolve invoice discrepancies and vendor inquiries.
• Coordinate with project teams and vendors to obtain missing packing slips and supporting documentation.
• Support month-end activities, including accruals, reconciliations, and reporting requirements.

Skills

Purchasing

Accounts Payable

Administrative Support

Data Entry

Education

Business Administration

Supply Chain Management

Accounting

Tools

Vista ERP

Viewpoint ERP

Coupa

SAP

Job description

We're looking for a detail-oriented and proactive Purchasing Administrator to join a collaborative and fast-paced teamAgilus by Synergie is recruiting for a Purchasing Administrator in the construction sector in Edmonton, Alberta.In this role, you'll play a key part in supporting purchasing operations by ensuring the accurate processing of purchase documentation, invoice reconciliation, vendor communications, and inventory receipt records. This is an excellent opportunity for someone who enjoys working with data, solving discrepancies, building vendor relationships, and contributing to the smooth flow of materials and services that keep operations running efficiently.What's in it for you:$50000.00 - $60000.00 annually1-Year Fixed-Term ContractExposure to purchasing, procurement, and accounts payable functionsStable Monday-Friday office-based scheduleLocation: SW, EdmontonSupportive and collaborative team environmentA day in the life:Process supplier invoices through accurate 3-way matching of purchase orders, receipts, and invoicesReview, reconcile, and maintain receiving documentation on a daily basisEnter purchasing and receiving information into ERP systems with a high level of accuracyInvestigate and resolve invoice discrepancies, quantity variances, and vendor inquiriesCoordinate with project teams and vendors to obtain missing packing slips and supporting documentationSupport month-end activities, including accruals, reconciliations, and reporting requirementsMaintain organized purchasing records, invoices, receipts, and vendor documentationCollaborate with Purchasing, Operations, and Accounts Payable teams to ensure timely and accurate payment processingSuccessful candidates will have:Diploma or degree in Business Administration, Supply Chain Management, Accounting, or a related field1-2 years of experience in purchasing, procurement, accounts payable, or an administrative support roleExperience processing invoices and coordinating purchase documentationStrong proficiency with Microsoft Office, particularly ExcelExperience working with ERP systems such as Vista, Viewpoint, Coupa, SAP, or similar platforms is considered an assetExcellent attention to detail with strong analytical and problem-solving abilitiesAbility to manage multiple priorities and meet deadlines in a high-volume environmentStrong communication skills and a collaborative, customer-service-focused approachThis posting is for an active opening.Interested?Please apply directly onlineAgilus by Synergie would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive; we may only be able to respond directly to those candidates being selected for an interview.We encourage you to visit agilus.ca regularly or subscribe to our email alerts at agilus.ca/Account/Register as new exciting employment opportunities become available daily.