Publisher

Jobtailor; Mississauga; On-site; CAD 42,000 - 56,000; Full time

Job summary

Jobtailor is seeking an organized administrative assistant in Mississauga to streamline document handling, data entry, and correspondence. You will work with cross-functional teams and use AI tools to improve workflow efficiency.

The role requires strong written and verbal English communication, data accuracy, and the ability to manage multiple tasks with minimal supervision. Bilingual French and English is an asset, particularly in Quebec contexts.

Qualifications

• Experience maintaining and updating digital databases with high data accuracy.
• Comfort collaborating with technical teams and stakeholders.
• Interest in AI tools and integrating tech into daily workflows.
• Exposure to project management, tracking timelines and deliverables.
• Basic business analysis, identifying process gaps and suggesting improvements.
• Professional stakeholder engagement, written and verbal communication.
• Highly organized with the ability to manage varied workflows independently.
• Team-oriented, adaptable, and eager to learn new systems.

Responsibilities

• Perform recurring administrative tasks, including shipping documents, equipment, or correspondence; entering data; scanning and filing; requisitioning equipment or supplies; and setting up workstations
• Manage correspondence and ensure information quality and accuracy
• Transcribe data from documents or databases using standardized practices
• Respond to a variety of requests
• Support projects and new initiatives as requested

Skills

Data Entry

Document Transcription

Information Quality

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Project Management Exposure

Customer Service

Communication

Adaptability

Tools

AI Tools

Job description

• Perform recurring administrative tasks, including shipping documents, equipment, or correspondence; entering data; scanning and filing; requisitioning equipment or supplies; and setting up workstations
• Manage correspondence and ensure information quality and accuracy
• Transcribe data from documents or databases using standardized practices
• Respond to a variety of requests
• Support projects and new initiatives as requested

Requirements

• Experience maintaining and updating digital databases, with strong attention to data accuracy
• Comfort collaborating with technical teams and stakeholders
• Interest in AI tools and emerging technology integration into daily workflows
• Some exposure to project management, including tracking timelines and deliverables
• Basic business analysis skills, including identifying process gaps and challenging the status quo
• Confidence engaging with and presenting to stakeholders professionally and tactfully
• Customer service, relationship-building, and written and verbal communication skills
• Highly organized; able to manage varied workflows efficiently and independently without continuous supervision
• Team-oriented, positive, adaptable attitude and willingness to learn new systems and processes
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Bilingual French and English is an asset
• For candidates located in Quebec, bilingualism in French and English is required
• Must be eligible to work in Canada; no Canadian work experience required

Core Competencies

Demonstrates strong organizational skills and attention to detail in managing administrative tasks and maintaining digital databases. Proficient in Microsoft Office Suite and capable of engaging with stakeholders in both English and French.

Highest-signal resume keywords

• Digital Database Management
• Microsoft Word Proficiency
• Microsoft Excel Proficiency
• Project Management Exposure
• Bilingual French and English

Hard Skills

• Data Entry
• Document Transcription
• Equipment Requisitioning
• Information Quality Management
• Business Analysis

Soft Skills

• Customer Service
• Relationship Building
• Written Communication
• Verbal Communication
• Adaptability

Industry Keywords

• Administrative Tasks
• Workflow Management
• Emerging Technology Integration
• Stakeholder Engagement

Tools & Technologies

• Microsoft PowerPoint
• AI Tools