Project Agent

Jobtailor; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Job summary

Jobtailor in Montreal, QC is seeking an organized Administrative and Project Support Specialist to provide essential project administration, data entry, and reporting. You will coordinate meetings, manage documents, and support the project team with cost tracking and invoicing.

Fluent French and English are required; a DEC in Administration is expected. Experience in multi-project support and ISO-compliant documentation is a plus. This role offers a collaborative, team-oriented environment.

Qualifications

• DEC in Administration or related field, or relevant experience.
• 3–5 years supporting multiple projects in a work environment.
• Experience with MS Office, especially Excel.
• Strong bilingual French and English communication; English required for English-speaking colleagues.

Responsibilities

• Provide administrative and logistical support for projects.
• Act as a systems specialist supporting the Project Manager.
• Collaborate on cost and invoicing tracking.
• Prepare accountability reports, progress reports, and financial updates.
• Organize meetings and follow up on action items.
• Enter data and support the project team's use of the management system.
• Maintain administrative deadlines, meetings, milestones, follow-ups, and due dates.
• Produce, distribute, and organize project administrative documentation.
• Coordinate meeting logistics, including invitations, agendas, documents, rooms, and equipment.
• Manage administrative procedures, requisitions, purchase orders, supplier payments, travel and credit card reconciliation.
• Participate in final archiving per document management plan and ISO requirements.
• Contribute to cross-functional activities related to health and safety, training, PPE management, and facilities management.

Skills

Project Management

Data Entry

Financial Reporting

Cost Tracking

Invoicing

Document Management

ISO Compliance

Meeting Coordination

Supplier Payment Management

PPE Management

Education

DEC in Administration

Tools

Microsoft Excel

Microsoft Office

Job description

Responsibilities

• Provide administrative and logistical support for projects
• Act as a systems specialist supporting the Project Manager
• Collaborate on cost and invoicing tracking
• Prepare accountability reports, progress reports, and financial updates
• Organize meetings and follow up on action items
• Enter data and support the project team's use of the management system
• Maintain administrative deadlines, meetings, internal milestones, follow-ups, and deliverable issue dates
• Produce, distribute, and organize project administrative documentation
• Coordinate meeting logistics, including invitations, agendas, documents, rooms, and equipment
• Manage administrative procedures, requisitions, purchase orders, supplier payments, business travel and missions, and credit card reconciliation
• Participate in final archiving in accordance with the document management plan and ISO requirements
• Contribute to cross-functional operational activities related to health and safety, training, PPE management, and facilities management

Requirements

• Diploma of College Studies (DEC) in Administration and/or Office Administration, or relevant experience in a related field
• Training in project management is an asset
• 3 to 5 years of experience in a work environment requiring support for multiple projects
• Proficiency with the Microsoft Office suite, particularly Excel
• Strong spoken and written French and English skills
• English proficiency is required, as the successful candidate will work with colleagues who speak only English
• Comfortable working with numbers and conducting analyses
• Strong commitment to meeting deadlines
• Ability to manage priorities in a multitasking environment
• Ability to work effectively as part of a team and interact with various stakeholders

Core Competencies

Demonstrates strong administrative and logistical support capabilities, with proficiency in project management, data entry, and financial reporting. Bilingual in French and English, with a commitment to meeting deadlines and managing multiple priorities effectively.

Highest-signal resume keywords

• Project Management Support
• Microsoft Office Proficiency
• Bilingual French and English
• Data Entry and Analysis
• Administrative Procedure Management

Hard Skills

• Project Management
• Data Entry
• Financial Reporting
• Cost Tracking
• Invoicing
• Document Management
• ISO Compliance
• Meeting Coordination
• Supplier Payment Management
• PPE Management

Soft Skills

• Multitasking
• Team Collaboration
• Deadline Commitment
• Stakeholder Interaction
• Communication

Certifications & Qualifications

• Diploma of College Studies (DEC) in Administration

Industry Keywords

• Administrative Support
• Logistical Support
• Health and Safety
• Facilities Management
• Training