Public Sector Proposals & Bid Coordinator

Edomey Janitorial & Building Services Ltd; Halifax; On-site; CAD 34,000 - 48,000; Full time

Benefits offered by this job

Growth opportunities

Specialized government procurement経験

Job summary

EDOMEY seeks a detail-oriented Proposal & Bid Coordinator to support government and public-sector contracts across Canada. You will identify opportunities, review tender requirements, coordinate internal inputs, and prepare professional, compliant submissions.

The role requires excellent organizational skills, strong English communication, and experience with government procurement processes. On-site work at Canadian facilities is expected with a focus on timely, accurate submissions.

Qualifications

• 1–3 years of experience in proposal coordination, bid administration, or related administrative role.
• Experience with government tenders, RFPs, RFQs, bids, or contracts is an asset.
• Experience with Canadian federal, provincial, municipal, or public-sector procurement processes is an asset.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to follow complex tender requirements.
• Excellent written and verbal English communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and PDF/document management tools.
• Ability to manage multiple bids, projects, and deadlines independently.

Responsibilities

• Monitor federal, provincial, municipal, institutional, and other public-sector procurement opportunities across Canada.
• Review tender documents, specifications, schedules, evaluation criteria, and submission instructions.
• Identify all mandatory requirements, forms, certifications, insurance requirements, references, and deadlines.
• Evaluate tender opportunities and determine whether they are suitable for EDOMEY to pursue.
• Coordinate bid preparation with management, operations, finance, and other internal teams.
• Collect and organize company information, staffing details, pricing, references, qualifications, certifications, and supporting documents.
• Prepare professional, accurate, and compliant proposal and bid packages.
• Ensure all mandatory requirements are addressed before submission.
• Coordinate pricing and supporting documentation with the appropriate internal team members.
• Maintain a detailed tender, RFP, and proposal calendar.
• Track deadlines and ensure submissions are completed and submitted on time.
• Submit bids electronically through government and procurement portals.
• Maintain organized records of submitted bids, tender documents, contracts, and supporting materials.
• Track bid outcomes and maintain a database of opportunities and submissions.
• Assist with contract documentation and post-award requirements.
• Research new government and public-sector contracting opportunities that may support EDOMEY’s continued growth across Canada.
• Assist management with proposal writing, presentations, business development documents, and related administrative tasks.

Skills

Proposal coordination

Bid administration

Contract administration

Procurement

Organizational skills

MS Word

Excel

Outlook

Tools

PDF management

Job description

EDOMEY seeks a detail-oriented Proposal & Bid Coordinator to support government and public-sector contracts across Canada. You will identify opportunities, review tender requirements, coordinate internal inputs, and prepare professional, compliant submissions.

The role requires excellent organizational skills, strong English communication, and experience with government procurement processes. On-site work at Canadian facilities is expected with a focus on timely, accurate submissions.