Bid Coordinator

ACI Worldwide; Montreal (administrative region); Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Pomerleau is seeking a proactive Proposal Coordinator to support the Proposal Manager during the RFP phase for major Canadian projects. You will coordinate design, estimating, construction, and legal teams, ensuring compliant, competitive proposals.

Responsibilities include developing bid plans, cost integration, and leading proposal content reviews. A bachelor’s degree in Architecture or Engineering plus 3–5 years of relevant experience are required; PMP is a plus.

Qualifications

• Bachelor’s degree in Architecture or Engineering.
• 3–5 years of relevant experience.
• Involvement in Design-Build proposal processes.
• PMP certification is an asset.

Responsibilities

• Develop the Bid Plan by defining the proposal organizational structure and establishing communication channels.
• Coordinate internal proposal team members while acting as the Proposal Lead.
• Mobilize human resources required for proposal development.
• Collaborate on bid strategy with the Project Director or VP of Construction.
• Develop an Execution Project Plan and include anticipated costs in the proposed price.
• Maintain document management procedures and ensure risk analyses are integrated.

Skills

Management

Communication

Negotiation

Problem-solving

Leadership

Initiative

Innovation

Education

Bachelor’s degree in Architecture or Engineering

Job description

Ready to build your career? We want to hear from you.

The Proposal Coordinator provides support to the Proposal Manager, who acts as the project lead during the Request for Proposal (RFP) phase. The Proposal Coordinator is responsible for ensuring the development of an optimized and competitive technical proposal (the deliverable), in full compliance with the client’s requirements.They coordinate internal resources involved in design, proposal writing, estimating, construction, and legal affairs, as well as external resources such as professional consulting firms, long-term asset maintenance managers, and joint venture partners, when applicable, to support proposal development.They manage all aspects related to project management, including contractual agreements, compliance, scope, quality, proposal schedule, risk management, and stakeholder communications.They work closely with individuals identified as the Construction Project Director and the Investment Director, as applicable, to support execution by sharing the information required to establish execution schedules and prepare documentation for subcontracting partners and the estimating team for cost development.They ensure that all required commitments and approvals are obtained from their manager and the Executive Committee prior to proposal submission. They maintain communication with the owner’s representatives throughout the proposal development process. In collaboration with the legal department, they prepare requests for clarification or amendments to contractual documents.

What You Will Do

• Develop the Bid Plan by defining the proposal organizational structure and ensuring appropriate communication channels are established among internal teams, partners (if any), and external firms involved;
• Coordinate the efforts of internal proposal team members (Design Manager, Construction Director, Proposal Writing Specialist) while acting as the Proposal Lead;
• Ensure that all human resources required for proposal development are mobilized;
• Collaborate in establishing the bid strategy with the designated Project Director or Vice President of Construction (technical proposal optimization strategies, procurement approach, subcontractor involvement, etc.);
• Participate in the development of the construction strategy with the Director or VP of Construction;
• Ensure that an Execution Project Plan is prepared and that all anticipated costs are included in the proposed price;
• Ensure the implementation of a document management system with appropriate document control procedures;
• Coordinate with the Construction Director and the estimating team to assess construction costs (CAPEX), and coordinate with the O&M partner to support the development of life-cycle costs (OPEX) within a PPP framework;
• Identify cost drivers in collaboration with professional firms and the O&M team to optimize Net Present Value (NPV) and develop a competitive commercial proposal;
• Develop a project schedule incorporating input from all stakeholders, aligned with a Work Breakdown Structure (WBS) including work packages and activities (design, procurement, permitting, construction, commissioning, etc.);
• Oversee, in collaboration with legal advisors, the preparation of requests for information and discussions related to the various agreements required for the project (Design-Build Agreement, Interface Agreements, Service Agreements, etc.);
• Ensure that a risk analysis is performed and integrated into the project strategy.

Proposal Development

• Prepare the proposal schedule and ensure progress tracking against agreed milestones;
• Lead periodic proposal team meetings, both internal and external, to monitor the production of deliverables;
• Work with senior management, the Design Lead, partners, and professional teams to develop key messages and winning themes to be reflected in the proposal content;
• Collaborate in the preparation of technical narratives and participate in technical and commercial reviews (Red Team, Gold Team, etc.);
• Develop, obtain approval for, and monitor the proposal budget, making adjustments as required.

Upon Contract Award

• Collaborate with the Construction Director and their team to ensure a smooth handover of the proposal file;
• Work with the relevant departments to support commercial and financial close.

This Role Is for You If You Have

• A bachelor’s degree in Architecture or Engineering;
• A minimum of 3 to 5 years of relevant experience;
• Prior involvement in Design-Build proposal processes;
• PMP certification (an asset);
• Strong skills in management, communication, negotiation, and problem-solving;
• Demonstrated initiative and leadership;
• An innovative and proactive business mindset.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.