Proposal & Admin Coordinator - Infrastructure

EXP; Brampton; On-site; CAD 50,000 - 69,000; Full time

Job summary

EXP is seeking a Business/Admin Coordinator in Brampton, ON to join the Central Canada Infrastructure group. You will work on a variety of projects, coordinating meetings, editing documents, and managing the full proposal lifecycle.

The role requires at least 3 years of proposal and administrative experience, strong English writing, and proficient MS Office skills. A team-based, overtime-friendly environment in an employee-owned company awaits.

Qualifications

• Minimum 3 years of proposal and administrative experience.
• Strong time management and organizational skills.
• Excellent English writing and editing abilities.

Responsibilities

• Work directly with senior leadership to coordinate meetings and travel.
• Edit and format reports, proposals, and other technical documents.
• Prepare and review proposals, standing offers, and related forms.
• Distribute meeting notes, routine correspondence, and reports.
• Perform data entry, filing, and scheduling of meeting rooms.
• Lead the full proposal lifecycle from RFI/RFQ/RFP to submission.
• Create, refine, and deliver high‑quality presentations.
• Maintain boilerplate content, resumes, project sheets, and images.
• Build positive relationships with internal teams at all levels.
• Review financial results and prepare presentations.

Skills

Proposal coordination

Administrative coordination

Time management

English proficiency

Teamwork

Tools

MS Office

Microsoft Project

SharePoint

Deltek Vantagepoint

CRM software

Job description

EXP is seeking a Business/Admin Coordinator in Brampton, ON to join the Central Canada Infrastructure group. You will work on a variety of projects, coordinating meetings, editing documents, and managing the full proposal lifecycle.

The role requires at least 3 years of proposal and administrative experience, strong English writing, and proficient MS Office skills. A team-based, overtime-friendly environment in an employee-owned company awaits.