Proposal & Pre-Construction Coordinator

Aecon Concessions; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

Aecon Group Inc. in Calgary, Alberta, is seeking a Coordinator, Proposal and Pre-Construction to support estimating, project management and operations through proposal coordination and pre-construction activities.

The role requires highly organized, detail-oriented candidates who can manage multiple deadlines in a fast-paced construction environment and provide administrative and technical support to the project team.

Qualifications

• 1-3 years of experience in administration, proposal coordination, and project coordination.
• Experience in the construction industry is an asset.
• Proficient in MS Excel and MS Word.
• Experience with SharePoint and document management systems.
• Strong document formatting and editing capabilities.
• Proven organizational skills.
• Ability to manage time and meet multiple deadlines in a high-pressure environment.
• Ability to work effectively within a team.

Responsibilities

• Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
• Maintain proposal schedules, submission calendars, and pursuit tracking tools.
• Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
• Maintain and update proposal templates, resumes, and project profiles.
• Coordinate printing, binding, electronic submissions, and document delivery requirements.
• Draft pre-construction documentation, including ECO Plans, TAS Plans, and purchase order requisitions.
• Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
• Prepare reports, correspondence, meeting agendas, and meeting minutes.
• Generate crew timesheet templates.
• Initiate project utility locates.
• Draft accounting purchase orders and subcontract agreements.
• Work with the project management team to set up cellphones and laptops for office and field staff.
• Perform other duties and responsibilities as required.

Skills

Administration experience

Organizational skills

Time management

Teamwork

Tools

MS Excel

MS Word

SharePoint

Job description

Aecon Group Inc. in Calgary, Alberta, is seeking a Coordinator, Proposal and Pre-Construction to support estimating, project management and operations through proposal coordination and pre-construction activities.

The role requires highly organized, detail-oriented candidates who can manage multiple deadlines in a fast-paced construction environment and provide administrative and technical support to the project team.