Proposal Operations Specialist

RPMGlobal; Toronto; Hybrid; CAD 57,000 - 65,000; Full time

Benefits offered by this job

Profit sharing

Flex days

RRSP contributions

Firmwide holiday closure

Wellness benefits

Concierge-like benefits

Summer work-from-anywhere in Canada (4

weeks)

Job summary

Doane Grant Thornton in Toronto is seeking a proactive Proposal Assistant to support a national proposal team with administrative tasks and to manage the Proposal Hub library. You will help with data mining, writing support, and coordinating resumes and project descriptions to ensure timely, high-quality submissions.

The role requires 1–2 years of admin experience, collaboration across teams, and strong Microsoft Office and CRM skills. A hybrid office model and flexible benefits are offered.

Qualifications

• Bachelor’s degree or diploma with emphasis in Business, Marketing, Communications or related fields.
• 1-2 years’ administrative or coordination experience, proposal familiarity is a plus.
• Experience collaborating with multiple teams and stakeholders.

Responsibilities

• Support a national proposal team with administrative, organizational tasks and workflow.
• Own, manage and update the national proposal library (Proposal Hub).
• Data mining of past project details and strong proposal write-ups for the Proposal Hub.
• Assist with proposal development and production, including non-technical writing and updating resumes and project descriptions.
• Ensure quality and timely final submission of proposals; format CVs, case studies and presentations.
• Vet proposal-ready client lists and keep credentials library up to date.
• Manage the shared proposal team mailbox and bid-site tracking (Merx, Biddingo, etc.).
• Produce reports on key statistics and insights; support Grant Thornton information requests.

Skills

Administrative coordination

Proposal preparation

Data mining & research

Education

Bachelor’s degree or diploma in Business, Marketing, Communications or related fields

Tools

Microsoft Office Suite

CRM software

Job description

Doane Grant Thornton in Toronto is seeking a proactive Proposal Assistant to support a national proposal team with administrative tasks and to manage the Proposal Hub library. You will help with data mining, writing support, and coordinating resumes and project descriptions to ensure timely, high-quality submissions.

The role requires 1–2 years of admin experience, collaboration across teams, and strong Microsoft Office and CRM skills. A hybrid office model and flexible benefits are offered.