Contract Administrative Assistant — Client Scheduling

RPMGlobal; Oakville; On-site; CAD 36,000 - 44,000; Full time

Job summary

Doane Grant Thornton is seeking an Administrative Assistant on a contract basis from January 11 to April 30, 2027, in Oakville. The role supports stakeholders and clients, coordinates meetings, drafts documents, and manages invoicing and expenses with a strong emphasis on accuracy and service.

The ideal candidate has strong MS Office skills, attention to detail, and the ability to handle multiple priorities while maintaining confidentiality.

Qualifications

• Proven work experience in a busy professional services environment is an asset.
• Strong attention to detail and organizational skills with ability to switch between priorities.
• Advanced working knowledge of MS Office Suite (Word, Excel, PowerPoint).
• Client-oriented attitude and exceptional client service skills.
• Excellent communication and interpersonal skills.
• Capable of meeting tight deadlines on multiple projects.
• Takes initiative and is a self-directed learner.
• Able to maintain confidentiality when working with sensitive matters.
• Available to work some overtime throughout the year.

Responsibilities

• Directly work with stakeholders and clients to manage dynamic growing practices.
• Schedule, liaise and communicate with others to prepare information for meetings.
• Receive, distribute, respond to mail, email, calls, and reports to meet deadlines.
• Prepare and format letters, reports, presentations, spreadsheets using MS Suite.
• Oversee client relationship management software, enter opportunities, track progress and billing entries.
• Draft and send invoices to clients.
• Prepare and track expense submissions.
• Support the team in delivering exceptional client service.
• Occasional reception coverage may be required.
• Participate in projects within the business unit.
• Coordinate meetings, room bookings, video conferences and in-office events.

Skills

Attention to detail

Organizational skills

Client service mindset

Communication skills

Deadline-driven

Initiative

Confidentiality

Overtime readiness

Tools

Microsoft Office

Job description

Doane Grant Thornton is seeking an Administrative Assistant on a contract basis from January 11 to April 30, 2027, in Oakville. The role supports stakeholders and clients, coordinates meetings, drafts documents, and manages invoicing and expenses with a strong emphasis on accuracy and service.

The ideal candidate has strong MS Office skills, attention to detail, and the ability to handle multiple priorities while maintaining confidentiality.