Dynamic Administrative Specialist (8-Month Temp)

RPMGlobal; Hamilton; On-site; CAD 45,000 - 56,000; Full time

Job summary

Doane Grant Thornton in Ancaster is seeking an Administrative Assistant for a temporary 8-month assignment. You will support the External Client Services team, format financial statements, manage data in D365, handle front desk duties, and coordinate meetings.

The role requires at least 1 year of admin experience, excellent communication, strong interpersonal skills, and proficiency with Microsoft Office. You’ll be on-site five days a week and contribute to a professional, client-focused

Qualifications

• Minimum 1 year of administrative experience in a busy professional services environment.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to build professional relationships.
• Ability to work effectively for several people at the same time.
• Strong attention to detail and consistent production of high-quality work.
• Ability to work effectively within tight timelines on simultaneous projects.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM tools is considered an asset.
• Availability to work overtime as required.
• Exceptional client service mindset with ability to de-escalate situations.
• Knowledge of accounting processes is an asset.

Responsibilities

• Support the External Client Services team to produce high quality client deliverables.
• Format and assemble financial statements and client deliverables per firm standards.
• Enter and maintain client data in Dynamics 365 (D365) and manage jobs/files.
• Perform general administrative duties including front desk duties and filing.
• E-file tax returns to CRA to meet deadlines.
• Provide billing support and prepare invoices; follow up on AR when appropriate.
• Manage confidential documents and secure file transfers with clients.
• Coordinate appointments, meetings, and catering; support firm culture and professionalism.
• Cover reception responsibilities as needed and perform other duties.

Skills

Administrative experience

Verbal communication

Written communication

Interpersonal skills

Multi-tasking

Time management

Microsoft Office

CRM tool

Overtime availability

Client service mindset

Accounting process knowledge

Tools

Microsoft Office Suite

CRM tool

Job description

Doane Grant Thornton in Ancaster is seeking an Administrative Assistant for a temporary 8-month assignment. You will support the External Client Services team, format financial statements, manage data in D365, handle front desk duties, and coordinate meetings.

The role requires at least 1 year of admin experience, excellent communication, strong interpersonal skills, and proficiency with Microsoft Office. You’ll be on-site five days a week and contribute to a professional, client-focused