Proposal Coordinator (RFQ)

Webuild; Toronto; On-site; CAD 80,000 - 120,000; Full time

Benefits offered by this job

RRSP matching up to 4%

Iconic projects

Comprehensive benefits from day one

Wellbeing program

Work-life balance

Vacation 3–5 weeks

Training and development

GoodLife Fitness discount

Job summary

Webuild is seeking a Proposal Coordinator to manage RFQ/RFP submissions, keep bids on schedule, and coordinate input from technical, commercial, legal, HR and partners. The role ensures compliant, polished responses tailored to owner requirements and maintains a robust content library.

You will develop content, manage graphics/assets, and oversee document control while supporting a dynamic proposals team across Canadian projects.

Qualifications

• Degree or diploma in Communications, Business, Engineering or related field.
• 3+ years of proposal coordination experience in construction, engineering or infrastructure.
• Knowledge of RFQ/RFP processes, Infrastructure Ontario and Metrolinx.
• Excellent writing, editing and organizational skills.
• Advanced skills in Microsoft Word, Excel, PowerPoint and Adobe InDesign/Acrobat.
• APMP certification is an asset.
• Willingness to travel within Canada.

Responsibilities

• Review RFQ/RFP documents and build compliance matrices, submission requirement checklists and response outlines.
• Develop and manage the proposal schedule, internal deadlines and review cycles.
• Coordinate input from technical, commercial, legal, HR and partner contributors.
• Collect and tailor corporate qualifications: project references, key personnel resumes, financial information, safety statistics and certifications.
• Draft, edit and standardize proposal content to ensure a consistent voice and quality.
• Coordinate graphics, formatting and desktop publishing with designers.
• Manage the proposal document library, version control and secure data room access.
• Track addenda, owner clarifications and questions submitted to the owner.
• Manage final production and submission, whether electronic or hard copy, making sure all forms, signatures and deadlines are met.
• Maintain a library of reusable content for future bids.

Skills

Proposal coordination

Public-sector procurement

Writing skills

Editing

Organizational skills

Education

Degree or diploma in relevant field

Tools

Microsoft Word

Excel

PowerPoint

InDesign/ Acrobat

Job description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure - innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future- responsibly, inclusively, and with purpose.

About the Job

The Proposal Coordinator reports to the Bidding Manager manages the development, organization and delivery of RFQ (prequalification) and RFP submissions. The role keeps the bid on schedule and compliant, coordinates contributors across Webuild and consortium partners, and makes sure the final submission is clear, polished and fully responsive to the owner's requirements.

What You Will Be Doing?

• Review RFQ/RFP documents and build compliance matrices, submission requirement checklists and response outlines
• Develop and manage the proposal schedule, internal deadlines and review cycles (e.g. pink, red and gold team reviews)
• Coordinate input from technical, commercial, legal, HR and partner contributors
• Collect and tailor corporate qualifications: project references, key personnel resumes, financial information, safety statistics and certifications
• Draft, edit and standardize proposal content to ensure a consistent voice and quality
• Coordinate graphics, formatting and desktop publishing with designers
• Manage the proposal document library, version control and secure data room access
• Track addenda, owner clarifications and questions submitted to the owner
• Manage final production and submission, whether electronic or hard copy, making sure all forms, signatures and deadlines are met
• Maintain a library of reusable content for future bids

What We Are Looking For?

• Degree or diploma in Communications, Business, Engineering or related field
• 3+ years of proposal coordination experience, ideally in construction, engineering or infrastructure
• Understanding of public-sector procurement processes (RFQ/RFP), especially Infrastructure Ontario and Metrolinx
• Excellent writing, editing and organizational skills, with strong attention to detail
• Advanced skills in Microsoft Word, Excel, PowerPoint and Adobe InDesign/Acrobat
• APMP certification is an asset
• Willingness to travel on a needed basis (within Canada)

Compensation:

Successful candidates chosen for this position can expect to earn between $80,000-$120,000. The exact salary you will earn within this range is dependent on the specific project to which you are assigned.

Why Choose Webuild?

- Competitive compensation & retirement savings - We offer a strong compensation package

with an RRSP matching program (currently up to 4% for permanent employees).

- Iconic projects - Be part of major linear infrastructure projects that shape Canada’s future.

- Day-one coverage - Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week).

- Wellbeing support - Access to our Employee and Family Assistance Program whenever you need it.

- Work-life balance - We actively encourage a healthy balance between work and personal life.

- Time to recharge - Vacation entitlement: 3-5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.

- Grow with us - Tailored training and development opportunities to advance your career.

- Extra perks - Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change).

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.