Proposal Coordinator: Client Liaison & Document Control

Norland; Burnaby; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Health & dental plans fully paid

RRSP matching

Paid time off

Job summary

Norland Limited seeks a detail-oriented Proposal Coordinator to join the Burnaby head office. You will coordinate proposals, track submittals, manage document control, and serve as the main contact with clients.

Reporting to the VP, Pre-Construction, you’ll prepare cover letters, executive summaries, and project descriptions while ensuring accuracy and timely delivery in a fast-paced environment. Growth opportunities and a comprehensive rewards package accompany your role.

Qualifications

• Degree or diploma from recognized post-secondary institution.
• 3+ years’ experience in proposal development or similar environment.
• Strong English language and writing skills – proofreading and editing with attention to technical terminology.
• Effective multitasking in a deadline-driven environment.
• Ability to work in a team and communicate with clients.

Responsibilities

• Administer the proposal process from receipt of RFP/RFQ/EOI to submission.
• Delegate resources, establish deadlines, track progress with the team.
• Draft proposal sections including cover letters, executive summaries, and project descriptions.
• Act as single point of contact between company and client.
• Document control and maintaining internal files; distribute proposal information.
• Arrange meetings, printing, couriers, and maintaining office supplies.
• Analyze project requirements and plan proposal response elements.
• Collaborate on Joint Venture pursuits for RFQ/RFP.
• Communicate with clients and stakeholders.

Skills

MS Office

InDesign

SharePoint

Proofreading

Technical terminology

Team collaboration

Attention to detail

Communication

Education

Post-secondary degree or diploma

Tools

SharePoint

CRM software

Job description

Norland Limited seeks a detail-oriented Proposal Coordinator to join the Burnaby head office. You will coordinate proposals, track submittals, manage document control, and serve as the main contact with clients.

Reporting to the VP, Pre-Construction, you’ll prepare cover letters, executive summaries, and project descriptions while ensuring accuracy and timely delivery in a fast-paced environment. Growth opportunities and a comprehensive rewards package accompany your role.