Proposal Coordinator - Expression of Interest

Strata Engineering; Burnaby; Hybrid; CAD 60,000 - 68,000; Full time

Job summary

Strata Engineering Inc. in Burnaby, BC is seeking a Proposal Coordinator as an expression of interest, responsible for managing the full lifecycle of proposal development and coordinating with technical staff, project managers, and leadership.

You will craft compliant, persuasive responses to RFPs/RFQs, maintain a library of standard content, and track outcomes in the CRM to drive continuous improvement. This is a full-time role with a focus on accuracy and timely delivery.

Qualifications

• Must be legally entitled to work in Canada; no sponsorship for this position.
• Bachelor's degree in Engineering, Marketing, Communications, or demonstrated experience.
• 2+ years of demonstrated experience in proposal coordination in a fast-paced environment, preferably in consulting.
• Ability to manage multiple deadlines and work under pressure.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite and Adobe Creative.
• Experience with managing and updating a CRM is considered an asset.
• Experience with BQE Core is considered an asset.

Responsibilities

• Lead the coordination, development, and submission of proposals and qualification packages.
• Analyze RFP/RFQ requirements and develop compliance matrices and response outlines.
• Collaborate with technical staff, project managers, and leadership to gather content and ensure accuracy.
• Support in following up with clients’ post-submission and responding to any questions.
• Write, edit, and format proposal content, including executive summaries, project descriptions, resumes, and firm qualifications.
• Maintain and update a library of standard proposal content, templates, and graphics.
• Ensure proposals are compliant, well-written, visually appealing and submitted on time.
• Conduct final reviews for grammar, formatting, and consistency.
• Facilitate proposal kickoff meetings and regular check ins.
• Communicate deadlines, responsibilities, and expectations clearly to all contributors.
• Support marketing and business development initiatives as required.
• Track proposal outcomes and maintain records in company CRM.
• Analyze win/loss data to identify trends and areas for improvement.

Skills

Proposal coordination skills

Strong writing/editing

Multitasking under pressure

Clear communication

CRM experience

Education

Bachelor's degree in Engineering, Marketing, or Communications

Tools

Microsoft Office Suite

Adobe Creative

CRM

BQE Core

Job description

Proposal Coordinator - Expression of Interest

Sales and Marketing Full Time Burnaby, BC $60,000 - $68,000 CAD per year

The Proposal Coordinator is a key contributor to our business development efforts, responsible for managing the full lifecycle of proposal development. You are a strategic thinker with exceptional organizational and communication skills who can translate complex technical information into clear, compelling proposal content. You will work closely with technical staff, project managers, and leadership to craft customized responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other client inquiries.

Your primary focus will be to ensure that all proposals are compliant, persuasive, and professionally presented, reflecting the company’s brand and commitment to excellence. You will also play a vital role in maintaining a library of proposal content, tracking submission outcomes, and continuously improving proposal processes and materials.

Key Responsibilities

Proposal Management

• Lead the coordination, development, and submission of proposals and qualification packages.
• Analyze RFP/RFQ requirements and develop compliance matrices and response outlines.
• Collaborate with technical staff, project managers, and leadership to gather content and ensure accuracy.
• Support in following up with clients’ post-submission and responding to any questions.

Content Development

• Write, edit, and format proposal content, including executive summaries, project descriptions, resumes, and firm qualifications.
• Maintain and update a library of standard proposal content, templates, and graphics.

Quality Control

• Ensure proposals are compliant, well-written, visually appealing and submitted on time.
• Conduct final reviews for grammar, formatting, and consistency.

Collaboration and Communication

• Facilitate proposal kickoff meetings and regular check ins.
• Communicate deadlines, responsibilities, and expectations clearly to all contributors.
• Support marketing and business development initiatives as required.

Database and Reporting

• Track proposal outcomes and maintain records in company CRM.
• Analyze win/loss data to identify trends and areas for improvement.

Qualifications

• Applicants must be legally entitled to work in Canada at the time of application. We are currently not sponsoring or providing work permits or visas for this position.
• Bachelor's degree in Engineering, Marketing, Communications, or demonstrated experience.
• 2+ years of demonstrated experience in proposal coordination in a fast-paced environment, preferably in consulting.
• Ability to manage multiple deadlines and work under pressure.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite and Adobe Creative.
• Experience with managing an updating a CRM is considered an asset.
• Experience with BQE Core is considered an asset.

In compliance with the B.C. Pay Transparency Act, the expected salary range for this position is between $60,000 and $68,000*.

*Multiple factors such as qualifications, overall experience and position responsibilities will be used to determine the successful candidates actual salary within the expected range.

This listing is for an expression of interest. While there may not be immediate openings, we continuously accept applications for future opportunities. We'll be in touch if your profile aligns with the specific requirements we're looking for. If you don't hear from us, please know we’ve reviewed your submission and truly appreciate your interest.

About Us

Strata Engineering Inc. is a consulting engineering firm specializing in building science, building envelope, structural, mechanical, and geotechnical engineering.

Our services include, but are not limited to: building envelope enclosure repair and consulting, condition assessments and engineering investigations, project management, 15-month, 2, 5, and 10-year warranty reviews, depreciation reports, and more. By bringing together engineering, architecture, and construction expertise, Strata Engineering offers a unique project or construction management service that sets us apart. Our team comprises experienced professionals with diverse backgrounds, allowing us to provide our clients with cost-effective, tailored solutions.

We define ourselves by the quality of our work, service, and the satisfaction of our clients.